Top Benefits
About the role
AKM Law is a highly rated, Toronto-based immigration law firm known for its client-first approach and strategic advocacy in all areas of immigration, refugee, and humanitarian law. We are seeking a proactive, detail-oriented, and highly organized Legal Operations Coordinator to join our growing team.
This is an in-person, full-time position (37.5 hours/week) located in downtown Toronto.
Start date: Immediate.
Role Summary
As our Legal Operations Coordinator, you’ll be the central hub of the firm’s day-to-day operations. You will manage client intake and scheduling, coordinate file progress across our legal team, issue and track payments, and ensure smooth internal workflows. You will also support the Managing Lawyer with calendar management and team accountability, helping keep the firm organized and moving forward.
Key Responsibilities:
Client Intake & Scheduling
- Answer incoming calls and client inquiries
- Book consultations and send confirmations
- Manage the firm-wide calendar and consultation schedule
- Follow up with leads and no-show clients
Basic Bookkeeping & Retainers
- Prepare invoices, statements of account, and receipts
- Track payment plans and outstanding balances
- Prepare retainer agreements and confirm receipt before work begins
Workflow & Team Coordination
- Track file progress using internal dashboards
- Organize weekly or bi-weekly internal check-ins with staff
- Follow up with team members to ensure timely file movement
- Keep the Managing Lawyer updated on file statuses, deadlines, and bottlenecks
Office & Administrative Support
- Maintain office supplies
- Organize digital and paper files
Executive Support
- Manage the Managing Lawyer’s calendar and priorities
- Assist with business development coordination and follow-ups
Qualifications:
- Post-secondary education required
- Outstanding organizational skills and attention to detail
- Strong written and verbal communication
- Strong data entry skills
- Proficiency in MS Office and Excel
- Experience with Clio software is an asset
- Prior experience in a legal or immigration office strongly preferred
- Ability to manage tasks independently and coordinate across teams
Position Details:
- Job Type: Permanent, Full-Time
- Hours: Monday to Friday, 37.5 hours/week
- Location: In-person, downtown Toronto
- Salary: commensurate with experience
- Benefits: Extended health care
Please send your resume and a short cover letter to aminder@akmlaw.ca. If you prefer to send your resume though Linkedin include a cover letter. We thank all applicants for their interest; only candidates selected for an interview will be contacted.
About AKM Law
AKM LAW is an Immigration law firm focused on exceptional legal guidance, excellent client relations and customized service. We create a low-stress, results oriented experience by taking an aggressive approach with the confidence obtained from years of legal Immigration experience.
At AKM Law, our experienced Immigration legal team offers a wide range of immigration services and specializes in Canadian Immigration to Ontario and all over Canada. We can provide you with the necessary advice and guidance to help you plan the most effective course of action for your Canadian Immigration, either by temporary visas or permanent residency. Let our compassionate, knowledgeable, and confident legal professionals assist you in making decisions and understanding your immigration rights in a cost-effective and timely fashion.
Top Benefits
About the role
AKM Law is a highly rated, Toronto-based immigration law firm known for its client-first approach and strategic advocacy in all areas of immigration, refugee, and humanitarian law. We are seeking a proactive, detail-oriented, and highly organized Legal Operations Coordinator to join our growing team.
This is an in-person, full-time position (37.5 hours/week) located in downtown Toronto.
Start date: Immediate.
Role Summary
As our Legal Operations Coordinator, you’ll be the central hub of the firm’s day-to-day operations. You will manage client intake and scheduling, coordinate file progress across our legal team, issue and track payments, and ensure smooth internal workflows. You will also support the Managing Lawyer with calendar management and team accountability, helping keep the firm organized and moving forward.
Key Responsibilities:
Client Intake & Scheduling
- Answer incoming calls and client inquiries
- Book consultations and send confirmations
- Manage the firm-wide calendar and consultation schedule
- Follow up with leads and no-show clients
Basic Bookkeeping & Retainers
- Prepare invoices, statements of account, and receipts
- Track payment plans and outstanding balances
- Prepare retainer agreements and confirm receipt before work begins
Workflow & Team Coordination
- Track file progress using internal dashboards
- Organize weekly or bi-weekly internal check-ins with staff
- Follow up with team members to ensure timely file movement
- Keep the Managing Lawyer updated on file statuses, deadlines, and bottlenecks
Office & Administrative Support
- Maintain office supplies
- Organize digital and paper files
Executive Support
- Manage the Managing Lawyer’s calendar and priorities
- Assist with business development coordination and follow-ups
Qualifications:
- Post-secondary education required
- Outstanding organizational skills and attention to detail
- Strong written and verbal communication
- Strong data entry skills
- Proficiency in MS Office and Excel
- Experience with Clio software is an asset
- Prior experience in a legal or immigration office strongly preferred
- Ability to manage tasks independently and coordinate across teams
Position Details:
- Job Type: Permanent, Full-Time
- Hours: Monday to Friday, 37.5 hours/week
- Location: In-person, downtown Toronto
- Salary: commensurate with experience
- Benefits: Extended health care
Please send your resume and a short cover letter to aminder@akmlaw.ca. If you prefer to send your resume though Linkedin include a cover letter. We thank all applicants for their interest; only candidates selected for an interview will be contacted.
About AKM Law
AKM LAW is an Immigration law firm focused on exceptional legal guidance, excellent client relations and customized service. We create a low-stress, results oriented experience by taking an aggressive approach with the confidence obtained from years of legal Immigration experience.
At AKM Law, our experienced Immigration legal team offers a wide range of immigration services and specializes in Canadian Immigration to Ontario and all over Canada. We can provide you with the necessary advice and guidance to help you plan the most effective course of action for your Canadian Immigration, either by temporary visas or permanent residency. Let our compassionate, knowledgeable, and confident legal professionals assist you in making decisions and understanding your immigration rights in a cost-effective and timely fashion.