Recruitment Coordinator
About the role
Kelly has partnered with our client in the Natural Gas Distribution industry to recruit for an HR Talent Acquisition Representative in Calgary.
Job ID: 26256
Job Title: HR Talent Acquisition Representative II
Duration: Jun. 23/25 to Oct. 22/25
Hours: Monday – Friday, 40 hours
Pay Rate: $42.00/hour
Locations: Hybrid (In-office Mon, Tues, Thurs) – Calgary AB, T2P 3L8
SPECIFIC ACCOUNTABILITIES
Recruitment Support:
• Manage the TA Coordinator role of the recruitment process in Workday
• Update the Talent Acquisition Team Sharepoint site as requested.
• Update information on ELink as requested.
• Run reports in Workday on a regular basis for statistical reporting purposes for the TA leadership.
• Initiate and coordinate pre-employment background checks including medicals, criminal checks, drivers abstracts, etc.
• Process all medical checks, track and report on weekly candidates status’ with our providers to ensure new employees fulfill their conditions and can commence employment
• Create job postings on internal and external websites using Workday.
• Post to job boards manually as requested.
• Create newspaper advertisements as requested.
• Schedule interviews for internal and external candidates as requested.
• Book travel arrangements for external candidates as requested.
• Collaborate with candidates and other areas of Human Resources (i.e. Advisory Services, Benefits, Talent Management and Payroll) regarding the recruitment processes and issues that arise.
• Provide Recruitment/Relocation/Immigration administration support by sending the relocation initiation documents to HR Mobility.
• Verify and enter details for successful onboarding of candidates in Workday
• Troubleshoot issues with candidates through the recruitment process
Program Support:
• Career Fairs: Accountable for registering and coordinating fairs, ordering and managing all career fair inventory, including other stakeholders (inclusive of Public Relations and Diversity) for shared opportunities as required.
• New Grad and Student Programs: Provide end to end recruitment support as required.
• Cobra Testing: Provide assistance by coordinating and managing the Cobra testing for the Control Center Operations as required.
• Onboarding: track and send out rings to People Leaders to present to their new hires (regular full time employees)
• Individual Specific Accountabilities:
• Manage a tracking spreadsheet for all recruitment activity (BackChecks, Job Postings, Offers) to reflect status of stages of recruitment.
• Communicate with Accounts Payable regarding invoice processes and payments for all Talent Acquisition invoices (i.e.social media, job boards, journal postings, staffing agencies and medicals).
• Code invoices through Markview for various Talent Acquisition expenses to ensure payment to external vendors
• Provide ad hoc support to Talent Acquisition Advisors and Advisory Services as requested such as creation of spreadsheets, data tracking, prescreening, regrets and reference checks, uploading documents and pulling resumes
• Provide support for set up and sign up of training or facilitated sessions as required (booking venues, catering, preparing resource materials, presentation material preparation).
• Troubleshooting recruitment inquiries via phone and email including but not limited to:
○ Difficulties applying to positions
○ Status of job applications
○ Questions related to the Employee Referral Program
MUST HAVE
• Minimum 3 years related experience in an office environment.
• Demonstrated highly effective customer service skills required, including appropriate telephone and email etiquette, diplomacy, demonstrated bias for action/sense of urgency
• Ability to respond efficiently and effectively to routine customer service issues and to make sound decisions for determining the nature of the inquiry and need to escalate or not
• Strong attention to detail and a high degree of accuracy.
• Proficiency with MS Office suite (Microsoft Word, Outlook, PowerPoint, Excel, Access and Visio).
• Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills
• A high degree of professionalism, discretion, confidentiality and independence.
Nice to have
• Experience working in and with Workday and with customer relationship management (CRM) systems strongly preferred
• HR experienced is considered an asset.
• Working towards Registered Professional Recruiter Certification (RPR) is nice to have but not required
About Kelly Services (Canada), Ltd.
The world of work is changing, and we get it. The days of staying at one employer for an entire career are over. The next job, chapter in life, and quest for advancement means careers are continually in motion. People are choosing to work in nontraditional ways—temporary, contract, freelance, and as gig workers—to advance their careers and have flexibility to pursue their passions. For employers, the challenge is embracing this modern world of work and rethinking their talent strategy. Every day across the world, we make people-work connections that enable the growth and advancement today’s workers and forward-looking companies are searching for. That’s because we’re always thinking about what’s next and advising job seekers and employers about new ways of thinking about their futures. We’re proud to be a global specialty talent solutions provider, connecting great people with great companies in fields including Science, Engineering, Office, Light Industrial, Education, and more. Whether you’re a job seeker or an employer, we’ll help you ditch the script on old ways of thinking, so you can meet your goals and reach your potential.
Recruitment Coordinator
About the role
Kelly has partnered with our client in the Natural Gas Distribution industry to recruit for an HR Talent Acquisition Representative in Calgary.
Job ID: 26256
Job Title: HR Talent Acquisition Representative II
Duration: Jun. 23/25 to Oct. 22/25
Hours: Monday – Friday, 40 hours
Pay Rate: $42.00/hour
Locations: Hybrid (In-office Mon, Tues, Thurs) – Calgary AB, T2P 3L8
SPECIFIC ACCOUNTABILITIES
Recruitment Support:
• Manage the TA Coordinator role of the recruitment process in Workday
• Update the Talent Acquisition Team Sharepoint site as requested.
• Update information on ELink as requested.
• Run reports in Workday on a regular basis for statistical reporting purposes for the TA leadership.
• Initiate and coordinate pre-employment background checks including medicals, criminal checks, drivers abstracts, etc.
• Process all medical checks, track and report on weekly candidates status’ with our providers to ensure new employees fulfill their conditions and can commence employment
• Create job postings on internal and external websites using Workday.
• Post to job boards manually as requested.
• Create newspaper advertisements as requested.
• Schedule interviews for internal and external candidates as requested.
• Book travel arrangements for external candidates as requested.
• Collaborate with candidates and other areas of Human Resources (i.e. Advisory Services, Benefits, Talent Management and Payroll) regarding the recruitment processes and issues that arise.
• Provide Recruitment/Relocation/Immigration administration support by sending the relocation initiation documents to HR Mobility.
• Verify and enter details for successful onboarding of candidates in Workday
• Troubleshoot issues with candidates through the recruitment process
Program Support:
• Career Fairs: Accountable for registering and coordinating fairs, ordering and managing all career fair inventory, including other stakeholders (inclusive of Public Relations and Diversity) for shared opportunities as required.
• New Grad and Student Programs: Provide end to end recruitment support as required.
• Cobra Testing: Provide assistance by coordinating and managing the Cobra testing for the Control Center Operations as required.
• Onboarding: track and send out rings to People Leaders to present to their new hires (regular full time employees)
• Individual Specific Accountabilities:
• Manage a tracking spreadsheet for all recruitment activity (BackChecks, Job Postings, Offers) to reflect status of stages of recruitment.
• Communicate with Accounts Payable regarding invoice processes and payments for all Talent Acquisition invoices (i.e.social media, job boards, journal postings, staffing agencies and medicals).
• Code invoices through Markview for various Talent Acquisition expenses to ensure payment to external vendors
• Provide ad hoc support to Talent Acquisition Advisors and Advisory Services as requested such as creation of spreadsheets, data tracking, prescreening, regrets and reference checks, uploading documents and pulling resumes
• Provide support for set up and sign up of training or facilitated sessions as required (booking venues, catering, preparing resource materials, presentation material preparation).
• Troubleshooting recruitment inquiries via phone and email including but not limited to:
○ Difficulties applying to positions
○ Status of job applications
○ Questions related to the Employee Referral Program
MUST HAVE
• Minimum 3 years related experience in an office environment.
• Demonstrated highly effective customer service skills required, including appropriate telephone and email etiquette, diplomacy, demonstrated bias for action/sense of urgency
• Ability to respond efficiently and effectively to routine customer service issues and to make sound decisions for determining the nature of the inquiry and need to escalate or not
• Strong attention to detail and a high degree of accuracy.
• Proficiency with MS Office suite (Microsoft Word, Outlook, PowerPoint, Excel, Access and Visio).
• Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills
• A high degree of professionalism, discretion, confidentiality and independence.
Nice to have
• Experience working in and with Workday and with customer relationship management (CRM) systems strongly preferred
• HR experienced is considered an asset.
• Working towards Registered Professional Recruiter Certification (RPR) is nice to have but not required
About Kelly Services (Canada), Ltd.
The world of work is changing, and we get it. The days of staying at one employer for an entire career are over. The next job, chapter in life, and quest for advancement means careers are continually in motion. People are choosing to work in nontraditional ways—temporary, contract, freelance, and as gig workers—to advance their careers and have flexibility to pursue their passions. For employers, the challenge is embracing this modern world of work and rethinking their talent strategy. Every day across the world, we make people-work connections that enable the growth and advancement today’s workers and forward-looking companies are searching for. That’s because we’re always thinking about what’s next and advising job seekers and employers about new ways of thinking about their futures. We’re proud to be a global specialty talent solutions provider, connecting great people with great companies in fields including Science, Engineering, Office, Light Industrial, Education, and more. Whether you’re a job seeker or an employer, we’ll help you ditch the script on old ways of thinking, so you can meet your goals and reach your potential.