Executive Assistant, Financial Services
Top Benefits
About the role
Universities Canada is the voice of Canadian universities, at home and abroad. We are a membership organization providing universities with a unified voice for higher education, research and innovation. Universities Canada advances the mission of our member institutions to transform lives, strengthen communities and find solutions to the most pressing challenges facing our world.
We are currently recruiting an Executive Assistant to perform a range of financial and administrative responsibilities that require a high level of confidentiality, judgment and initiative. Key duties include drafting and distributing financial documents and communications, managing the annual planning and financial cycle calendar, maintaining data in the CRM database and coordinating committee meetings. In addition, the incumbent will provide administrative support to the Chief Financial Officer, including managing the schedule and logistics of meetings and liaising with internal and external stakeholders. Note, this is a contract role to September 2026.
If you are right for this opportunity, you will possess the education and experience listed below:
Education and experience
- A college degree in administration, office management or in a related discipline.
- A minimum of three to four years of relevant experience.
- Project management experience, an asset.
- Experience working with CRM or other database, an asset.
Abilities/Qualities
- Ability to work in a fast-paced environment with competing deadlines and demands.
- Proficiency with use of MS suite including Excel and Word.
- Ability to handle highly complex and confidential materials with discretion and tact.
- Attention to details, accuracy and completeness.
- Bilingualism essential including strong English writing skills.
- Excellent organizational skills.
The position is based in Ottawa. Universities Canada has adopted a hybrid work model where employees are expected to work in the office a minimum of two days per week.
The hiring salary range for this position is from $58,452 depending on experience. Candidates who do not meet all of the position requirements may be considered in an underfill capacity, in which case the candidate would be hired at a lower level than the position level.
Universities Canada is a National Capital Region Top Employer. We offer a comprehensive benefit package which includes four weeks of vacation, an attractive pension plan, group insurance, free gym membership and scholarships for children of our employees.
Interested candidates are asked to submit their curriculum vitae and a cover letter to the human resources service, Universities Canada, 1610-350 Albert Street, Ottawa, Ontario K1R 1A4 by July 4, 2025. Email address: careers@univcan.ca.
While all responses will be appreciated and handled in strictest confidence, only those being considered for interviews will be acknowledged.
Universities Canada promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Universities Canada provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Universities Canada respectfully acknowledges that our offices are situated on the traditional lands of the Algonquin Anishinaabeg people.
About Universities Canada
Universities Canada is the voice of Canada’s universities at home and abroad, advancing higher education, research and innovation for the benefit of all Canadians.
Since 1911, we have provided strong and effective representation for our members, in Canada and abroad. Our mandate is to facilitate the development of public policy on higher education and to encourage cooperation among universities and governments, industry, communities, and institutions in other countries.
Executive Assistant, Financial Services
Top Benefits
About the role
Universities Canada is the voice of Canadian universities, at home and abroad. We are a membership organization providing universities with a unified voice for higher education, research and innovation. Universities Canada advances the mission of our member institutions to transform lives, strengthen communities and find solutions to the most pressing challenges facing our world.
We are currently recruiting an Executive Assistant to perform a range of financial and administrative responsibilities that require a high level of confidentiality, judgment and initiative. Key duties include drafting and distributing financial documents and communications, managing the annual planning and financial cycle calendar, maintaining data in the CRM database and coordinating committee meetings. In addition, the incumbent will provide administrative support to the Chief Financial Officer, including managing the schedule and logistics of meetings and liaising with internal and external stakeholders. Note, this is a contract role to September 2026.
If you are right for this opportunity, you will possess the education and experience listed below:
Education and experience
- A college degree in administration, office management or in a related discipline.
- A minimum of three to four years of relevant experience.
- Project management experience, an asset.
- Experience working with CRM or other database, an asset.
Abilities/Qualities
- Ability to work in a fast-paced environment with competing deadlines and demands.
- Proficiency with use of MS suite including Excel and Word.
- Ability to handle highly complex and confidential materials with discretion and tact.
- Attention to details, accuracy and completeness.
- Bilingualism essential including strong English writing skills.
- Excellent organizational skills.
The position is based in Ottawa. Universities Canada has adopted a hybrid work model where employees are expected to work in the office a minimum of two days per week.
The hiring salary range for this position is from $58,452 depending on experience. Candidates who do not meet all of the position requirements may be considered in an underfill capacity, in which case the candidate would be hired at a lower level than the position level.
Universities Canada is a National Capital Region Top Employer. We offer a comprehensive benefit package which includes four weeks of vacation, an attractive pension plan, group insurance, free gym membership and scholarships for children of our employees.
Interested candidates are asked to submit their curriculum vitae and a cover letter to the human resources service, Universities Canada, 1610-350 Albert Street, Ottawa, Ontario K1R 1A4 by July 4, 2025. Email address: careers@univcan.ca.
While all responses will be appreciated and handled in strictest confidence, only those being considered for interviews will be acknowledged.
Universities Canada promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Universities Canada provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Universities Canada respectfully acknowledges that our offices are situated on the traditional lands of the Algonquin Anishinaabeg people.
About Universities Canada
Universities Canada is the voice of Canada’s universities at home and abroad, advancing higher education, research and innovation for the benefit of all Canadians.
Since 1911, we have provided strong and effective representation for our members, in Canada and abroad. Our mandate is to facilitate the development of public policy on higher education and to encourage cooperation among universities and governments, industry, communities, and institutions in other countries.