Job Posting

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Buyer in the Procurement division of Finance & Asset Management.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Under the direction of the Supervisor Inventory Management, the Buyer will coordinate with HRM clients, suppliers, and other procurement staff to meet operational requirements. The Buyer is responsible for purchasing equipment and materials to support warehouse activities and perform inventory management services for assigned locations through the application of inventory management and logistics, techniques, and principles.

In addition to their key responsibilities, the Buyer is expected to integrate established goals and objectives, recognize the roles and responsibilities within the procurement process including the application of standardized programs and practices as they carry out their work by applying appropriate purchasing processes and HRM’s standardized workflow processes. Procurement staff are expected to advocate for and demonstrate the value of public procurement, to demonstrate a high-level of professional values and ethics, to apply strict compliance with confidentiality and protection of information regulations, and to integrate the mission, vision and values of the Procurement department in everyday practice.

DUTIES AND RESPONSIBILITIES:
The duties of Buyer also include but are not limited to the following:

• Source all inventory materials and apply the appropriate procurement delivery approaches (i.e., standing offer, low value purchase, competitive public bidding, alternative procurement process, etc.);
• Prepare competitive bid documents for stock and special-order items, conduct invitational bidding processes and award to successful bidder in compliance with the Procurement Policy to obtain best value for HRM;
• Recommend alternatives sources for materials and logistics when established sources are unable to meet operational requirements;
• Perform material requirements planning (MRP) including the determination of appropriate physical inventory levels and adjustments through the application of inventory control principles;
• Create, organize, and prioritize requisitions and purchase orders;
• Approve purchases within their delegated authority level;
• Manage the ordering process from requisition to receipt, expediting orders and tracking shipments including in transport to ensure deadlines are met. Provide tracking and scheduled arrival updates and ongoing communication until product is received;
• Create and manage SAP Materials Master (MM) and Purchasing Info Records (PIR).
• Maintain inventories, monitor usage inconsistencies, price changes, pack changes and vendor back orders;
• Address inbound order issues, returns, re-core, and supplier recalls;
• Arrange for warranty and rebuild services;
• Oversee inventory to investigate and process discrepancies and prevent stock-out and over stock materials;
• Investigate invoice discrepancies for resolution to allow for reconciliation (i.e. packing slips, goods receipt, damaged, quantities received, undelivered and on backorder);
• Vendor performance management through support and communication, monitoring vendor activities, capabilities and performance;
• Evaluate low value purchases for compliance;
• Identify non-compliance with procurement processes;
• Perform scheduled physical inventory counts and assist with count reconciliation; and
• Participate in continuity of operations plan by assisting in urgent situations and/or emergency management operations. Tasks assigned may differ from regular duties during an emergency.

May perform other related duties as assigned.

QUALIFICATIONS:
Education and Experience:

• Completion of grade 12 or equivalent and a recognized business, purchasing, or supply chain program;
• Three years of related experience using purchasing or logistics ERP software;
• Two years of experience in purchasing; and
• Customer service experience is preferred.
• An equivalent combination of education and experience may be considered.

Technical/Job Specific Knowledge and Abilities:

• Excellent communication skills;
• Ability to prioritize workload;
• Intermediate Microsoft Excel skills; and
• Ability to reference technical parts and service manuals.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

COMPETENCIES: Valuing Diversity, Analytical Thinking, Organization & Planning, Communication, Customer Service, Decision Making, Organizational Awareness, Networking & Relationship Building, Teamwork & Cooperation, Values & Ethics

WORK STATUS: Permanent, full-time

HOURS OF WORK: Monday to Friday, 8:00am-4:00pm; 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

SALARY: $30.28 per hour; Level 5 as per the NSGEU Local 222/HRM Collective Agreement

WORK LOCATION: Burnside Transit Centre; 200 Illsley Avenue, Dartmouth, NS

CLOSING DATE: Applications will be received up to 11:59 PM on Tuesday, June 10, 2025.

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the recruiter when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position # 78610258)