Job Overview
We seek a highly organized and detail-oriented Accounting Clerk to manage and maintain accurate financial records for our company. This role is crucial for ensuring timely payments to vendors and efficient collection of outstanding invoices from customers. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a thorough understanding of accounting principles.

Responsibilities

Accounts Payable (AP):

• Process a high volume of invoices, ensuring accuracy, proper coding, and adherence to company policies and procedures.
• Match purchase orders to invoices and receiving documents, resolving any discrepancies with vendors or internal departments.
• Obtain necessary approvals for invoices and expense reports.
• Prepare and process electronic payments and manual cheques in a timely and accurate manner.
• Reconcile vendor statements, investigate discrepancies, and resolve any issues.
• Manage vendor relationships, including responding to inquiries and maintaining accurate vendor records.
• Assist with month-end and year-end closing processes related to accounts payable, including accruals and reconciliations.

Accounts Receivable (AR):

• Generate and distribute customer invoices accurately and in a timely manner.
• Process and apply incoming customer payments (cheques, EFTs, wires) to the correct accounts and invoices.
• Monitor accounts to identify overdue payments and initiate collection activities.
• Communicate with customers regarding outstanding balances, payment arrangements, and invoice discrepancies.
• Reconcile customer accounts and resolve payment issues or disputes.
• Maintain accurate customer records, including contact information and payment terms.
• Assist with month-end and year-end closing processes related to accounts receivable, including reconciliations and aging reports.

General Accounting & Administrative:

• Maintain organized and accessible financial records and documentation.
• Assist with general ledger reconciliations as needed.
• Contribute to process improvements within the accounting department.
• Collaborate effectively with internal teams and external stakeholders.
• Perform other accounting or administrative duties as assigned.
• Provide front desk relief when required, including greeting visitors, answering phones, and handling general inquiries.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
• Proven experience (2+ years) in a full cycle Accounts Payable and Accounts Receivable role.
• Strong understanding of basic accounting principles and financial processes.
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, Microsoft Dynamics GP) and Microsoft Office Suite, especially Excel.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Exceptional organizational and time management abilities, with the capacity to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills for effective interaction with vendors, customers, and internal staff.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills and a proactive approach to resolving discrepancies.

Compensation and Benefits

• Benefits & Bonus: Eligibility begins after a 90-day probationary period
• Vacation: Two (2) weeks of paid vacation per year

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Dental care
• Extended health care

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Work Location: In person