Position Details

Posting Information

Posting Number

CK53678P

Position Title

Police Services Records Clerk

No. of Staff Required

3

Position Type

FT

If Term position, enter length of Term in months

n/a

Position Groups

CUPE Civic

Division

People & Protective Services (DV139)

Department

Community Safety (DP115)

Department Name

Branch

Police Information Management (BR272)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

A Police Services Records Clerk provides general guidance and administrative assistance to internal and external clients. Responsible for the data entry, maintenance, storage, and retrieval of information within police database systems and hard copy files and provides coverage for other Police Services positions such as Police Services Watch Clerk and Police Services Clerk.

Duties - Union

• Processes and responds to requests from RCMP members, authorized police agencies and the general public.

• Responsible for accurate and timely entry, verification, maintenance of information into police databases.

• Evaluates and then relays pertinent information to authorized personnel.

• Creates files for dissemination and dispatching to police personnel.

• Conducts file audits and ensures all information entered, accessed and relayed to others conforms to RCMP and Police Services standards and procedures.

• Maintains a large onsite hard copy filing system, lifting and moving files when necessary.

• Multi-tasks and prioritizes workload and manages timelines.

• Performs general clerical administrative duties, prepares and types documents, courier packages, mail, correspondence, reports, presentations, minutes, invoices, and assists with training, etc. using various databases and computer applications.

Results and Activities - Non union

Credentials - Union

• High school graduation or equivalent

• Experience

• RCMP Enhanced Security Clearance

Knowledge - Non Union

Skills & Abilities - Non Union

Competencies

• Attention to detail
• Teamwork
• Decision-making
• Computer literacy
• Service excellence
• Typing – 55 wpm

Posting Text

Physical Demands

Special Instructions to Applicant

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on April 15, 2025.

Please attach copies of your education/membership(s) as “other documents”.

Additional Hiring Information

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

Starts at $31.81 per hour with 2 step progressions to $35.83 per hour

Posting Date

06/11/2025

Closing Date

06/18/2025

Days of Work

4 on 4 off

Standard Hours per Day

12

Hours of Work

7:00am-7:00pm x2
7:00pm-6:00am x2
Followed by 4 days off

Work Location

POLICE SERVICES BUILDING

Specify Work Location

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

• Other Document 1

• Other Document 2

• Other Document 3