About the role
Job Responsibilities
Accounts Payable Management
o Assist process vendor invoices, ensuring accuracy and proper documentation
o Assist in ensuring timely payment of invoices, addressing discrepancies with
vendors as needed.
o Maintain organized records of payable transactions and vendor accounts.
Credit Card Receipt Management
o Collect and organize credit card receipts.
o Ensure receipts are properly coded to the correct projects or expense categories.
o Obtain missing receipts in a timely manner.
o Assist in reconciling credit card statements with receipts and address any
discrepancies.
Support for the In-House Accountant
o Assist with data entry and reconciliation of accounts, including accounts
receivable, general ledger entries, and job cost tracking.
o Assist with and manage accounting tasks during the in-house accountant's time
off.
Administrative work
o Assist in tracking and reconciling project expenses, ensuring accurate allocation
to the correct cost codes.
Internal Controls and Compliance
o Ensure compliance with internal policies regarding accounts payable, receipts,
and expense documentation.
o Assist with maintaining and enhancing internal financial controls.
Administrative Support
o Respond to inquiries from vendors, and management regarding
financial transactions and records.
o Maintain a well-organized system for invoice and receipt filing, both physical and
digital.
o Handle phone calls and emails as needed.
Qualifications
Education and Experience:
o A diploma or degree in accounting, economics, or finance is preferred, or
equivalent experience in accounting within the service industry.
Technical Skills:
o Experience and familiarity in QuickBooks Online for managing financial
transactions.
o Knowledge of Microsoft 365, specifically Excel.
o Strong computer literacy, including familiarity with accounting software and
general office applications.
Key Characteristics:
o Ability to learn quickly and adapt to new processes or software.
o Capacity to work independently with minimal supervision while maintaining
accountability.
o Excellent under pressure, with the ability to manage multiple tasks and deadlines
effectively.
o Strong attention to detail and organizational skills.
Job Type: Part-time
Expected hours: 10 – 15 per week
Schedule:
- Monday to Friday
Experience:
- Administrative: 2 years (required)
- Accounting: 2 years (required)
- Bookkeeping: 2 years (required)
Work Location: In person
About HMA Construction Inc.
At HMA Construction we understand that construction & renovations can be overwhelming and stressful, which is why we’re here to make the process as seamless and stress-free as possible. Our team of dedicated professionals includes experienced designers, project managers, and civil engineers who work closely with our construction crew to ensure that every project is completed to the highest standard.
Our services cover everything from the initial design phase to permitting, installation, and project management, so you can trust us to handle every aspect of your renovation. We specialize in both commercial and residential projects, and our team has the knowledge and expertise to bring your renovation vision to life.
We are based in Ontario, Alberta and British Columbia and serve the entire region, so no matter where you’re located, we’re here to help. Our commitment to quality and customer satisfaction sets us apart from the rest, and we strive to exceed our clients’ expectations on every project.
About the role
Job Responsibilities
Accounts Payable Management
o Assist process vendor invoices, ensuring accuracy and proper documentation
o Assist in ensuring timely payment of invoices, addressing discrepancies with
vendors as needed.
o Maintain organized records of payable transactions and vendor accounts.
Credit Card Receipt Management
o Collect and organize credit card receipts.
o Ensure receipts are properly coded to the correct projects or expense categories.
o Obtain missing receipts in a timely manner.
o Assist in reconciling credit card statements with receipts and address any
discrepancies.
Support for the In-House Accountant
o Assist with data entry and reconciliation of accounts, including accounts
receivable, general ledger entries, and job cost tracking.
o Assist with and manage accounting tasks during the in-house accountant's time
off.
Administrative work
o Assist in tracking and reconciling project expenses, ensuring accurate allocation
to the correct cost codes.
Internal Controls and Compliance
o Ensure compliance with internal policies regarding accounts payable, receipts,
and expense documentation.
o Assist with maintaining and enhancing internal financial controls.
Administrative Support
o Respond to inquiries from vendors, and management regarding
financial transactions and records.
o Maintain a well-organized system for invoice and receipt filing, both physical and
digital.
o Handle phone calls and emails as needed.
Qualifications
Education and Experience:
o A diploma or degree in accounting, economics, or finance is preferred, or
equivalent experience in accounting within the service industry.
Technical Skills:
o Experience and familiarity in QuickBooks Online for managing financial
transactions.
o Knowledge of Microsoft 365, specifically Excel.
o Strong computer literacy, including familiarity with accounting software and
general office applications.
Key Characteristics:
o Ability to learn quickly and adapt to new processes or software.
o Capacity to work independently with minimal supervision while maintaining
accountability.
o Excellent under pressure, with the ability to manage multiple tasks and deadlines
effectively.
o Strong attention to detail and organizational skills.
Job Type: Part-time
Expected hours: 10 – 15 per week
Schedule:
- Monday to Friday
Experience:
- Administrative: 2 years (required)
- Accounting: 2 years (required)
- Bookkeeping: 2 years (required)
Work Location: In person
About HMA Construction Inc.
At HMA Construction we understand that construction & renovations can be overwhelming and stressful, which is why we’re here to make the process as seamless and stress-free as possible. Our team of dedicated professionals includes experienced designers, project managers, and civil engineers who work closely with our construction crew to ensure that every project is completed to the highest standard.
Our services cover everything from the initial design phase to permitting, installation, and project management, so you can trust us to handle every aspect of your renovation. We specialize in both commercial and residential projects, and our team has the knowledge and expertise to bring your renovation vision to life.
We are based in Ontario, Alberta and British Columbia and serve the entire region, so no matter where you’re located, we’re here to help. Our commitment to quality and customer satisfaction sets us apart from the rest, and we strive to exceed our clients’ expectations on every project.