Job Purpose:

The Administrative Assistant is responsible for providing senior administrative support for the Regional Vice President, Private Banking.

Is this role right for you? In this role you will:

Support the Regional Vice President in the day to day schedule management by:

• Establishing and coordinating calendars;
• Book & coordinate air travel & hotel accommodation.
• Arranging  /scheduling appointments
• Anticipating scheduling conflicts / problems and providing alternatives;
• Acting on telephone / mail requests received in the senior officer’s absence

Organize meeting / conference facilities by:

• Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees
• Arranging bookings for boardrooms / conference rooms (internal)
• Arranging for equipment and materials for meetings as appropriate
• Meeting with outside providers of service (conference centres / hotels / caterers)
• Recommending on facility alternatives
• Overseeing arrangements, ensuring smooth execution and assessing outcomes for future reference
• Preparing invitations for sign off by senior officer
• Tracking responses of meeting attendees, following up as appropriate
• Booking travel arrangements, ensuring all requirements of officer are met.

Provide administrative support by:

• Verifying telephone bills/expense statements
• Preparing and arranging payment of expenses
• Maintaining records and information to ensure and control security access.
• Photocopying / binding documents;
• Faxing documents / e-mail messaging;
• Ensuring reception support (visitors / telephone messages);
• Arranging for or making urgent deliveries of documents / packages;
• Ensuring sorting/processing of incoming/outgoing mail.

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

• Excellent organizational and time management skills
• Strong Power Point, MS Office & Excel proficiency
• Working knowledge of the banks processes, systems & compliance requirements.