The Ballard Finance Team is seeking a detail-oriented Accounts Payable Specialist to join our dynamic and collaborative environment. Reporting to the Accounts Payable Team Lead at our corporate head office in Burnaby, you will be responsible for the accurate and timely processing of accounts payable transactions using the Oracle ERP system, while supporting key financial reporting and compliance efforts.

Key Responsibilities

• Verify invoice image upload results and identify any failed scans.
• Ensure accuracy of imported invoices and auto-populated details in the Oracle ERP system.
• Perform 3-way matching of invoices with purchase orders and receipts in a fully paperless environment.
• Complex reconciliation of outstanding purchase order receipts to ensure accurate matching of invoices.
• Communicate clearly and professionally with internal departments and external vendors to resolve discrepancies.
• Process month-end closing activities within the Accounts Payable module in Oracle.
• Perform month-end accounts payable reconciliations to ensure accuracy and completeness of financial records.
• Process weekly payments via cheque, EFT and wire transfer.
• Execute the movement of funds between bank accounts and financial institutions to ensure timely availability of cash for business needs.
• Provide backup support to other areas of the Accounts Payable team as needed.
• Maintain compliance with internal controls in accordance with Sarbanes Oxley (SOX) requirements.

Qualifications & Skills

• The successful candidate will have an in depth understanding of full cycle accounts payable. You will have previous experience in an ERP system with a strong comprehension of the 3-way matching process. You can understand and use various reports with excellent analytical abilities and communicate analysis effectively. You are detail oriented with exceptional organizational and proven time-management skills. You will have a continuous improvement attitude with a desire to learn. The ability to provide excellent customer service in a fast-paced environment while maintaining quality and accuracy will round out the successful candidate.
• Diploma in Accounting, Finance or an equivalent combination of education and work experience.
• Minimum 3 years of full-cycle Accounts Payable experience, preferably in an environment utilizing electronic invoice scanning.
• Strong working knowledge of 3-way matching in a complex environment.
• Excellent reconciliation skills with keen attention to detail.
• Ability to analyze, interpret, and communicate findings using a variety of financial reports.
• Working knowledge of AP payment methods including cheque, EFT and wire transfers.
• Proficiency in Microsoft Excel (Intermediate to Advanced) and other Microsoft Office applications.
• Solid understanding of accounting principles and accounts payable processes.
• Strong problem-solving skills and the ability to troubleshoot effectively within scope.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Team-orientated with the ability to work independently and collaboratively.
• A continuous improvement mindset and eagerness to learn.
• Commitment to delivering excellent customer service while maintaining accuracy and quality under pressure.
• Hybrid work environment

Expected range for this position is $48,000 - $75,000 annually. Salary will be based on education, experience, and internal equity.

Our Values

Listen & Deliver | Quality. Always. | Inspire Excellent | Row Together | Own It

Ballard values diversity in the workplace and is committed to Employment Equity. We encourage applications from all qualified candidates.