Job Title: Real Estate Administrative Assistant
Employment Type: Full time

Location:

Overview:
We’re looking for a motivated, proactive, and highly organized Real Estate Assistant to provide comprehensive support to our growing team. This role is essential in ensuring smooth day-to-day operations and delivering an exceptional client experience.

You won’t just be managing tasks—you’ll be contributing to the growth and efficiency of the business by helping create and refine processes, anticipating needs, and thinking ahead.

Please Note: Prior real estate administrative experience is required for this position and a car!

What You’ll Do:

Transaction & Document Management

• Maintain transaction files and ensure documents are up-to-date and compliant
• Track contract deadlines and ensure timely communication with clients
• Ensure processes align with regulatory requirements and best practices

Scheduling & Coordination

• Manage team calendars and coordinate showings, meetings, and appointments
• Liaise with photographers, sign installers, printers, mortgage brokers, lawyers, and other service providers
• Ensure seamless coordination of all transaction-related activities

Marketing & Social Media

• Assist with content creation and property promotion across various platforms
• Design marketing materials such as feature sheets, flyers, and newsletters
• Help organize and support company events and community initiatives

Communication & Customer Service

• Respond to emails, calls, and messages with professionalism and efficiency
• Prepare reports and assist with offer documentation
• Deliver concierge-level client service to strengthen long-term relationships

Basic Bookkeeping & Admin

• Assist with invoice processing, expense tracking, and basic bookkeeping
• Support daily administrative needs to keep operations running smoothly

Market Research & MLS Support

• Monitor and report on market trends and statistics
• Upload and update listings on MLS, including open houses, status changes, etc.
• Use tools such as WebForms, DocuSign, Skyslope, and DigiSign

Process Improvement & Strategic Thinking

• Help create, document, and refine business processes
• Identify opportunities for efficiency and improved client experience
• Bring a forward-thinking mindset and contribute ideas to help the business grow and evolve

Occasional Driving

• Assist with tasks that may require travel around the local area

What We’re Looking For:

Experience

• 2+ years in an administrative role (real estate industry experience is required)
• Experience in event coordination, basic bookkeeping, or social media is a strong asset

Education

• High school diploma or equivalent (post-secondary or real estate training is a plus)

Skills & Attributes

• Excellent written and verbal communication in English
• Strong organizational skills with great attention to detail
• Ability to multitask, prioritize, and take initiative
• Proficient in Microsoft Office, Google Workspace, Canva Pro, and CRM tools (e.g., Follow-Up Boss)
• Familiar with Instagram, Facebook, TikTok, YouTube
• Video editing skills are a plus

Additional Requirements

• Real estate license (optional but beneficial)
• Valid driver’s license and the ability to travel within the GTA

Personality Traits

• Self-motivated, proactive, and solution-oriented
• Detail-focused with a commitment to accuracy
• Ability to work both independently and collaboratively with a team.

Job Details

• Job Types: Full-time
• Expected Hours: 40 per week
• Location: In-person
• Compensation: $55,000–$65,000 per year

Join us and be part of a dynamic team committed to delivering exceptional real estate services!

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: In person