Bookkeeper & Office Administrator
Top Benefits
About the role
Bookkeeper & Office Administrator
We're seeking a full time Bookkeeper & Office Administrator to join our growing team in the Toronto studio. This position will be responsible for all aspects of our daily accounting functions: maintaining financial records, account receivable/payable, transactions, banking, reporting, and account reconciliations.
This role will also be responsible for some general office duties. The ideal candidate is highly organized with a strong attention to detail and the ability to multi-task. This is a full-time hybrid position, with work split between in the Queen West-based studio and home office (1 day a week WFH).
RESPONSIBILITIES
Accounting
- Using QuickBooks and DesignDocs manage day-to-day reconciliation for the studio, including invoicing and timesheet management.
- Coordinate accounts payable including invoice verification and ensure timely payments.
- Stay on top of all transaction records and resolve irregularities.
- Daily bank postings
- Managing the Finance inbox
- Prepare financial and project reporting.
- Filings of HST
- Assistance with year end tax review
- Manage cash flow meetings
- Support the procurement process for the studio.
General Office Duties
- Filing (physical and digital), data entry and supplies ordering, tracking & management.
- Oversee and enforce office procedures.
- Create and update documentation and filing.
- Assist with mail and office correspondence as well as incoming or outgoing shipments.
- Provide reception and administrative support as required.
- Run errands and set up for events / meetings as necessary.
QUALIFICATIONS
- University or College Degree in finance or accounting.
- Exceptional English written and oral communication skills.
- Excellent written & verbal communication skills.
- Proficiency in MS Office Suite and QuickBooks.
- Tech proficiency and have an interest in streamlining processes and procedures leverage tools.
- Strong attention to detail, ability to work in a complex and fast paced working environment in a timed and organized manner.
- Self-directed and able to work without supervision on multiple tasks.
Great assets to have:
- Interest and experience in art, architecture and/or interior design
- Knowledge or experience in Design Docs
ABD welcomes all applications. Reasonable accommodations are available on request for candidates taking part in the selection process.
About Ashley Botten Design
Drawing inspiration from the worlds of architecture, art, food, and fashion, ABD creates thought-provoking, authentic spaces – family homes, multi-generational retreats, inspiring workspaces – people instinctively want to experience. Our deeply collaborative process allows us to cultivate strong relationships with both residential and commercial clients, relationships that open up opportunities for experimentation and exploration, for pushing creative boundaries, and discovering new possibilities. Our firm also commissions distinctive custom furnishings and highly personalized pieces that add a rich emotional current to every room.
Founded in 2004, Ashley Botten Design is based in Toronto but at work around the world.
Bookkeeper & Office Administrator
Top Benefits
About the role
Bookkeeper & Office Administrator
We're seeking a full time Bookkeeper & Office Administrator to join our growing team in the Toronto studio. This position will be responsible for all aspects of our daily accounting functions: maintaining financial records, account receivable/payable, transactions, banking, reporting, and account reconciliations.
This role will also be responsible for some general office duties. The ideal candidate is highly organized with a strong attention to detail and the ability to multi-task. This is a full-time hybrid position, with work split between in the Queen West-based studio and home office (1 day a week WFH).
RESPONSIBILITIES
Accounting
- Using QuickBooks and DesignDocs manage day-to-day reconciliation for the studio, including invoicing and timesheet management.
- Coordinate accounts payable including invoice verification and ensure timely payments.
- Stay on top of all transaction records and resolve irregularities.
- Daily bank postings
- Managing the Finance inbox
- Prepare financial and project reporting.
- Filings of HST
- Assistance with year end tax review
- Manage cash flow meetings
- Support the procurement process for the studio.
General Office Duties
- Filing (physical and digital), data entry and supplies ordering, tracking & management.
- Oversee and enforce office procedures.
- Create and update documentation and filing.
- Assist with mail and office correspondence as well as incoming or outgoing shipments.
- Provide reception and administrative support as required.
- Run errands and set up for events / meetings as necessary.
QUALIFICATIONS
- University or College Degree in finance or accounting.
- Exceptional English written and oral communication skills.
- Excellent written & verbal communication skills.
- Proficiency in MS Office Suite and QuickBooks.
- Tech proficiency and have an interest in streamlining processes and procedures leverage tools.
- Strong attention to detail, ability to work in a complex and fast paced working environment in a timed and organized manner.
- Self-directed and able to work without supervision on multiple tasks.
Great assets to have:
- Interest and experience in art, architecture and/or interior design
- Knowledge or experience in Design Docs
ABD welcomes all applications. Reasonable accommodations are available on request for candidates taking part in the selection process.
About Ashley Botten Design
Drawing inspiration from the worlds of architecture, art, food, and fashion, ABD creates thought-provoking, authentic spaces – family homes, multi-generational retreats, inspiring workspaces – people instinctively want to experience. Our deeply collaborative process allows us to cultivate strong relationships with both residential and commercial clients, relationships that open up opportunities for experimentation and exploration, for pushing creative boundaries, and discovering new possibilities. Our firm also commissions distinctive custom furnishings and highly personalized pieces that add a rich emotional current to every room.
Founded in 2004, Ashley Botten Design is based in Toronto but at work around the world.