About the role
Procurement Clerk
Closing Date: Jul 31, 2025
We are looking for a motivated and dedicated Procurement Clerk to join our team! The Procurement Clerk plays a vital role in supporting the procurement and inventory functions of our operations. This role involves sourcing materials, coordinating stock and special-order items, and processing service and warranty part orders. Working closely with the Purchasing Manager and the Service Administrators, the Procurement Clerk ensures that all purchasing activities are handled accurately, efficiently, and in alignment with company standards. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
KEY RESPONSIBILITIES
- Procurement and Inventory Support
- Source, evaluate, and procure materials, products, and supplies for both project-specific and local inventory needs.
- Place stock orders with cabinet suppliers for items.
- Monitor inventory levels and ensure adequate stock levels are maintained.
- Assist in annual physical inventory counts to ensure data accuracy.
- Process vendor returns efficiently and follow up on credits or replacements.
- Provide backup coverage for the Purchasing Manager when necessary.
- Service & Warranty Part Ordering
- Efficiently process and manage incoming emails and calls related to parts orders from various factories and departments.
- Receive and verify confirmation pages from factories, addressing any discrepancies promptly.
- Organize and double-check all part orders, investigating and resolving any discrepancies or missing information.
- Perform daily data entry of parts orders and confirmation details into the software management system, ensuring timely and accurate documentation.
- Verify vendor pricing and obtain necessary approvals.
- Maintain organized digital filing of orders and confirmations.
KNOWLEDGE & SKILLS REQUIRED
- Effective written and verbal communication skills.
- Professional and courteous telephone manners.
- Proficient with Microsoft Office (Excel, Outlook, Word) and file management systems.
- Must be able to work independently with minimal direct supervision and as part of a team.
- Consistently follow up on items/tasks.
- Must be focused and attentive to details.
- Must be able to function with interruptions and deadlines.
- Strong organizational skills with the ability to handle multiple priorities effectively.
- Good problem-solving and negotiation skills.
- Experience or familiarity with ERP or purchasing software is an asset.
- Interest in learning new systems and evolving industry practices.
- Professional and courteous telephone manners.
To apply for this position, please send your cover letter and resume to:
Jonas Derksen, hr@gemcabinets.com
About Gem Cabinets
We are specialists for all of your cabinet needs.
For 45 years, we've delivered the complete package from concept to completion for every budget.
We offer a wide selection of custom kitchen cabinets, semi-custom kitchen cabinets, bathroom vanities and bathroom cabinets. Our Contemporary Cabinets Traditional Cabinets, Old World Cabinets, Urban Cabinets and Rustic Cabinets door styles come in an extensive range of materials, designs and finishes that cater to the most discerning tastes and budgets. We are specialists for all your cabinet needs in every area of your home. Our top quality products and services help home owners make a great impression without exceeding their budget.
About the role
Procurement Clerk
Closing Date: Jul 31, 2025
We are looking for a motivated and dedicated Procurement Clerk to join our team! The Procurement Clerk plays a vital role in supporting the procurement and inventory functions of our operations. This role involves sourcing materials, coordinating stock and special-order items, and processing service and warranty part orders. Working closely with the Purchasing Manager and the Service Administrators, the Procurement Clerk ensures that all purchasing activities are handled accurately, efficiently, and in alignment with company standards. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
KEY RESPONSIBILITIES
- Procurement and Inventory Support
- Source, evaluate, and procure materials, products, and supplies for both project-specific and local inventory needs.
- Place stock orders with cabinet suppliers for items.
- Monitor inventory levels and ensure adequate stock levels are maintained.
- Assist in annual physical inventory counts to ensure data accuracy.
- Process vendor returns efficiently and follow up on credits or replacements.
- Provide backup coverage for the Purchasing Manager when necessary.
- Service & Warranty Part Ordering
- Efficiently process and manage incoming emails and calls related to parts orders from various factories and departments.
- Receive and verify confirmation pages from factories, addressing any discrepancies promptly.
- Organize and double-check all part orders, investigating and resolving any discrepancies or missing information.
- Perform daily data entry of parts orders and confirmation details into the software management system, ensuring timely and accurate documentation.
- Verify vendor pricing and obtain necessary approvals.
- Maintain organized digital filing of orders and confirmations.
KNOWLEDGE & SKILLS REQUIRED
- Effective written and verbal communication skills.
- Professional and courteous telephone manners.
- Proficient with Microsoft Office (Excel, Outlook, Word) and file management systems.
- Must be able to work independently with minimal direct supervision and as part of a team.
- Consistently follow up on items/tasks.
- Must be focused and attentive to details.
- Must be able to function with interruptions and deadlines.
- Strong organizational skills with the ability to handle multiple priorities effectively.
- Good problem-solving and negotiation skills.
- Experience or familiarity with ERP or purchasing software is an asset.
- Interest in learning new systems and evolving industry practices.
- Professional and courteous telephone manners.
To apply for this position, please send your cover letter and resume to:
Jonas Derksen, hr@gemcabinets.com
About Gem Cabinets
We are specialists for all of your cabinet needs.
For 45 years, we've delivered the complete package from concept to completion for every budget.
We offer a wide selection of custom kitchen cabinets, semi-custom kitchen cabinets, bathroom vanities and bathroom cabinets. Our Contemporary Cabinets Traditional Cabinets, Old World Cabinets, Urban Cabinets and Rustic Cabinets door styles come in an extensive range of materials, designs and finishes that cater to the most discerning tastes and budgets. We are specialists for all your cabinet needs in every area of your home. Our top quality products and services help home owners make a great impression without exceeding their budget.