Top Benefits
About the role
Job Summary
The Municipality of Calvin is hiring a part time Administrative Assistant.
Scope of Position/Summary of Duties:
In a unionized work environment,
Ø Provide general administrative services to the senior staff within the Municipality.
Ø Greet visitors to the office, in person, by phone and email to respond as appropriate to their needs, including receiving and processing payments and correspondence.
Duties and Responsibilities:
Ø Word processing and data manipulation with programs within Microsoft Office for receiving and responding to emails, taking meeting minutes, completing reports, drafting correspondence, filing agreements, and drafting public announcements for all departments within the Municipality.
Ø Answer the telephone, incoming and outgoing emails, file correspondence, provide bookkeeping support, sort and distribute mail.
Ø Perform all duties related to maintaining social media sites (website and Facebook page).
Ø Maintain social media sites (website and Facebook page).
Ø Responsible for records management for all Municipalfiles, report, background materials, etc.
Ø Prepare Council and Committee agenda packages, organize the preparation of background materials, staff reports and other relevant information.
Ø Provide Municipal Election support as required.
Ø Perform any other related duties as assigned the CAO- Clerk Treasurer.
Working Relationships:
Ø Receive direction and guidance when required from supervisor but must be self-motivated and provide initiative on work duties and working relationships.
Ø Establish and maintain cooperation and courtesy with the spirit of teamwork with supervisors, co-workers, Council and the public.
Knowledge and Skill:
Ø A minimum of 2 years of related experience, in all duty areas, ideally in a municipal environment and/or structured corporate environment.
Ø Self-motivated individual with proven professionalism and dedication.
Ø Exceptional analytical skills and establishing customer relationships and retention.
Working Conditions:
Ø Work independently in the usual public office conditions subject to frequent interruptions.
Ø Work is subject to significant stress due to tight, unyielding deadlines imposed by statute, shifting priorities and demands of the public.
Ø 3 days per week. Typical office hours are 8:00 a.m. to 4:00 p.m., with additional days of work to replace staff during absences. In the absence of the Deputy Clerk or as required, must be willing to attend evening Council meetings and/or various committee meetings as assigned by the CAO-Clerk-Treasurer.
Ø Rate of pay, as per Collective Agreement, $28.25/hr.
HOW TO APPLY:
Before July 11th, by email, to hr@calivintownship.ca , submit:
-a cover letter outlining how your skills and experience are aligned with each of this position’s duties, and indicating the earliest date you would be available to report to work.
-a resume with employment details which support your cover letter’s confirmation of meeting the position’s requirements.
Job Type: Part-time
Pay: $28.25 per hour
Expected hours: 24 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- Did you attach the required cover letter containing information in the "how to apply" section of the job posting?
Experience:
- office administration: 2 years (required)
- Microsoft Office: 2 years (required)
- Social media management: 2 years (required)
Work Location: In person
Application deadline: 2025-07-10
About Municipality of Calvin
The Corporation of the Municipality of Calvin was incorporated in 1887. It is located in the Nipissing District of Ontario. The Municipality is bordered to the west by the Township of Bonfield, on the east by the Township of Papineau-Cameron, to the south by the unorganized community of Lauder and to the north by the Mattawa River. It is situated approximately 40 minutes from the City of North Bay. With plenty of hiking trails, clean lakes, the peaceful sound of nature all around, the community of Calvin is a great place to live, work and play in all seasons!
In the 2021 Census of Population conducted by Statistics Canada, Calvin had a population of 557 living in 227 of its 263 total private dwellings, a change of 7.9% from its 2016 population of 516. With a land area of 140.13 km2 (54.10 sq mi), it had a population density of 4.0/km2 (10.3/sq mi) in 2021.
Top Benefits
About the role
Job Summary
The Municipality of Calvin is hiring a part time Administrative Assistant.
Scope of Position/Summary of Duties:
In a unionized work environment,
Ø Provide general administrative services to the senior staff within the Municipality.
Ø Greet visitors to the office, in person, by phone and email to respond as appropriate to their needs, including receiving and processing payments and correspondence.
Duties and Responsibilities:
Ø Word processing and data manipulation with programs within Microsoft Office for receiving and responding to emails, taking meeting minutes, completing reports, drafting correspondence, filing agreements, and drafting public announcements for all departments within the Municipality.
Ø Answer the telephone, incoming and outgoing emails, file correspondence, provide bookkeeping support, sort and distribute mail.
Ø Perform all duties related to maintaining social media sites (website and Facebook page).
Ø Maintain social media sites (website and Facebook page).
Ø Responsible for records management for all Municipalfiles, report, background materials, etc.
Ø Prepare Council and Committee agenda packages, organize the preparation of background materials, staff reports and other relevant information.
Ø Provide Municipal Election support as required.
Ø Perform any other related duties as assigned the CAO- Clerk Treasurer.
Working Relationships:
Ø Receive direction and guidance when required from supervisor but must be self-motivated and provide initiative on work duties and working relationships.
Ø Establish and maintain cooperation and courtesy with the spirit of teamwork with supervisors, co-workers, Council and the public.
Knowledge and Skill:
Ø A minimum of 2 years of related experience, in all duty areas, ideally in a municipal environment and/or structured corporate environment.
Ø Self-motivated individual with proven professionalism and dedication.
Ø Exceptional analytical skills and establishing customer relationships and retention.
Working Conditions:
Ø Work independently in the usual public office conditions subject to frequent interruptions.
Ø Work is subject to significant stress due to tight, unyielding deadlines imposed by statute, shifting priorities and demands of the public.
Ø 3 days per week. Typical office hours are 8:00 a.m. to 4:00 p.m., with additional days of work to replace staff during absences. In the absence of the Deputy Clerk or as required, must be willing to attend evening Council meetings and/or various committee meetings as assigned by the CAO-Clerk-Treasurer.
Ø Rate of pay, as per Collective Agreement, $28.25/hr.
HOW TO APPLY:
Before July 11th, by email, to hr@calivintownship.ca , submit:
-a cover letter outlining how your skills and experience are aligned with each of this position’s duties, and indicating the earliest date you would be available to report to work.
-a resume with employment details which support your cover letter’s confirmation of meeting the position’s requirements.
Job Type: Part-time
Pay: $28.25 per hour
Expected hours: 24 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- Did you attach the required cover letter containing information in the "how to apply" section of the job posting?
Experience:
- office administration: 2 years (required)
- Microsoft Office: 2 years (required)
- Social media management: 2 years (required)
Work Location: In person
Application deadline: 2025-07-10
About Municipality of Calvin
The Corporation of the Municipality of Calvin was incorporated in 1887. It is located in the Nipissing District of Ontario. The Municipality is bordered to the west by the Township of Bonfield, on the east by the Township of Papineau-Cameron, to the south by the unorganized community of Lauder and to the north by the Mattawa River. It is situated approximately 40 minutes from the City of North Bay. With plenty of hiking trails, clean lakes, the peaceful sound of nature all around, the community of Calvin is a great place to live, work and play in all seasons!
In the 2021 Census of Population conducted by Statistics Canada, Calvin had a population of 557 living in 227 of its 263 total private dwellings, a change of 7.9% from its 2016 population of 516. With a land area of 140.13 km2 (54.10 sq mi), it had a population density of 4.0/km2 (10.3/sq mi) in 2021.