Northback is a Canadian company focused on the development of the Grassy Mountain steelmaking coal project in Crowsnest Pass, Alberta.

We are currently seeking an experienced Executive Assistant to join our team in Calgary. Reporting to the Chief Commercial Officer, the Executive Assistant will play a vital role in providing executive support and ensuring that the Northback Calgary office operates in an efficient and well-organized manner. This role will collaborate with the Blairmore Office Manager to effectively manage overlapping responsibilities and provide backfill coverage as required. Responsibilities include executive administrative assistance, overseeing office administrative functions, event planning and special projects as assigned.

Pre-employment Drug Test: An offer of employment for this position will be conditional on an applicant passing a pre-employment drug test. This test assesses for use of drugs including cannabis. Failure to pass a pre-employment drug test may prevent an applicant from being hired.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Provides professional executive support for the CEO and other senior leaders
• Manages executive schedules and email
• Manages executive expense claims
• Coordinates travel and accommodations
• Attends meetings and takes formal minutes as required
• General office administration duties as required
• Plans and sets up corporate events
• Supports special projects as directed

QUALIFICATIONS AND EXPERIENCE

• Progressive administrative experience, with a minimum of 5 years’ experience supporting senior leadership in an executive assistant role
• Must be assertive, comfortable with continuously evolving daily tasks, and able to pivot when necessary
• Must be comfortable with technology and have strong computer skills
• Highly proficient in MS Office (Word, PowerPoint, Excel and Outlook) and MS Teams
• Event planning experience is an asset
• Excellent interpersonal and communication skills
• Ability to interact well with others
• Strong organizational skills with the ability to multi-task and meet deadlines
• Strong attention to detail
• High ethical standards with a commitment to professionalism, discretion, and confidentiality

LOCATION

This is a full-time role for a 12-month term, based in our office in downtown Calgary, Alberta.

Qualified candidates are asked to create a profile and submit a cover letter and resumé electronically.

We appreciate that it takes time and effort to tailor a cover letter and resumé for a job application and will endeavor to respond to all applicants who do so.

Please note that prior to an offer of employment, all position-required credentials will be verified.