Date Posted: 07/29/2025
Req ID: 44534
Faculty/Division: Faculty of Arts & Science
Department: ARTSC: Ofc of the Dean
Campus: St. George (Downtown Toronto)
Position Number: 00045360

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences, and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes, and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Governance and Curriculum Services office provides curriculum services, research, policy analysis and development, and records management functions for the governing body of the Faculty, ensuring strict confidentiality. The Governance team provides formal secretariat support to meetings of Faculty Council and its standing committees, ensuring governance bodies have the necessary information to engage in substantive discussions and to make informed decisions.

Your opportunity:

Working under the direction of the Senior Manager, Governance, Academic Planning & Reviews, and with day-to-day supervision of the Manager, Governance and Curriculum Services, this position administers the day-to-day client service, administrative processes, and problem-solving concerning changes to the Arts & Science undergraduate and graduate curriculum. The position also provides administrative and technical support for the annual cycle of meetings of Arts & Science Council and its standing committees, elections, special committees and working groups.

The position works in coordination with offices from across the Faculty and theUniversity to facilitate the smooth review and implementation of approved curriculum changes. This includes validating curriculum requirements with academic units, as well as preparing and disseminating reports of approved curriculum to colleagues in theOFR and in the Office of Experiential Learning and Outreach Support.

Your responsibilities will include:

• Verifying the accuracy and completeness of documents
• Determining actionable items basedon the review of applicable information
• Liaising with stakeholders to support initiatives around curriculum or policy change
• Keeping well-informed on leadership commitments and priorities
• Assessing and revising processes that support administrative activities and objectives; following administrative rules and procedural instructions regarding policy and curriculum change
• Coordinating meeting schedules, agendas, materials, action, and follow-up items
• Preparing and distributing meeting documentation
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalenteducation and experience.
• Minimum five (5) years of recent and related administrative experience in a post-secondary institution, with strong experience in at least one of the following areas: governance or curricular planning
• Experience working closely with university faculty and administration in an orientation, training, and advising setting and with demonstrated service skills and professionalism.
• Experience advising clients on policies, procedures, and deadlines related to academic change proposals or governance; experience advising clients on use of administrative tools and digital platforms
• Experience in developing and presenting information on business processes to a wide range of audiences.
• Experience and familiarity with administrative tribunals and principles of administrative law.
• Demonstrated experience in development of meeting agendas, production of supporting documentation and minute taking.
• Demonstrated skills in developing and proofreading written instructional/informational resources (whether in print or online) for at least one of the following audiences: faculty; university staff; post-secondary students.
• Superior organizational and time-management skills.
• Ability to work well in a team environment, build relationships and collaborate with others.
• Strong ability to handle multiple priorities while meeting tight deadlines and maintaining accuracy and attention to detail.
• Demonstrated skills in producing and delivering orientation presentations to small or large groups.
• Advanced computer skills: Microsoft Word, Excel, Outlook, Access, Adobe Acrobat or comparable software

Assets (Nonessential):

• Experience using web-based digital content platforms a definite asset.
• Education in/knowledge of one or more of the following areas is an asset: project management, process improvement, business analysis

To be successful in this role you will be:

• Communicator
• Diplomatic
• Meticulous
• Multi-tasker
• Proactive
• Procedural
• Self-directed

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 08/08/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.