Role Overview

Durwest Construction Management Inc. (Durwest) is hiring a Preconstruction Coordinator to support the successful planning and delivery of our projects through the preconstruction phase. This position plays a vital role in project organization, documentation, coordination, and communication – ensuring the right information is available to the right people at the right time.

As a Preconstruction Coordinator, you will work closely with the Preconstruction Manager, Estimators, Project Coordinators, and project stakeholders to help guide each project through setup, design development, tendering, and handoff. You will be responsible for organizing workflows, managing key documents and logs, and supporting the team in delivering well-coordinated, high-performing projects.

This is an exciting opportunity to join a collaborative and forward-thinking team at a time of growth and transformation. If you thrive on bringing clarity and coordination to complex projects, this role offers the opportunity for career growth and advancement.

Key Focus Areas

Project Setup + Coordination

• Coordinate project setup in Procore and Microsoft Teams, ensuring clear structure and team access

• Schedule and support internal preconstruction meetings, preparing agendas, minutes, and follow-up actions

• Maintain consistent project documentation, logs, and team communication systems

Cost Planning + Budget Management

• Assist with preparing and organizing Class D to A estimates and supporting documentation

• Track and submit preconstruction hours accurately for internal budget tracking

• Support value engineering documentation and ensure estimate files are current and organized

Constructability + Design Coordination

• Maintain and update project risk logs, design decision logs, and constructability checklists

• Track and organize site logistics plans, phasing documentation, and traffic management input

• Take notes during design meetings, distribute minutes, and support consultant coordination

Tendering + Trade Coordination

• Support issuing tender forms, RFQs, and addenda to subcontractors

• Track bid submissions, maintain tender logs, and support trade follow-up

• Prepare draft Letters of Intent and organize trade award documentation

Operations Handoff

• Support the preparation and distribution of internal handoff packages

• Assist with compiling scope summaries, trade award logs, and relevant documentation

• Help coordinate lessons learned documentation and ensure continuity between preconstruction and operations

Who You Are

You are an exceptionally organized, tech-savvy coordinator who thrives in a fast-paced environment. You enjoy bringing structure to complex workflows and are naturally inclined to track details, keep teams aligned, and make sure nothing slips through the cracks. You have strong communication skills and a collaborative approach, and you’re energized by being part of a team that’s delivering high-quality work with clarity and consistency.

Qualifications

• 2–4 years of experience in a project coordination or construction support role, ideally within commercial, institutional, or multi-family residential projects

• Understanding of construction documents, drawings, and specifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

• Experience with Procore is preferred

• Strong organizational, communication, and time management skills, with a keen eye for detail

• Diploma or certificate in construction management or a related field is preferred

We offer a comprehensive compensation and benefits package, including a competitive base salary, extended health and dental coverage, RRSP matching, and a performance-based bonus structure.

We encourage applications from all qualified individuals and are committed to fostering an inclusive and diverse workplace.