About the role
Accounting Assistant
Position Summary:
In this fast-paced department, the primary responsibilities involved in this role include registering new vendors, processing of invoices, preparing payment proposals, recording and management of samples, and processing of employee expenses. The incumbent will also be required to assist with various tasks related to general accounting, accounts payable and receivable, as well as the month end close, and annual audits.
Responsibilities:
Essential Duties and Responsibilities include the following: Other duties may be assigned. In this position, either directly or through others, the incumbent shall
- Full cycle accounts payable: advising employees of the vendor registration process, register vendor in vendor registration system, verification of vendor bank accounts with phone calls to vendor, processing vendor invoices in N-ERP, matching of pre-request approvals to invoices, following up with department managers for approval, processing weekly cheque run/payment proposals, and clearing of any outstanding open-items
- Prepare manual and provide training to employees on how to settle company expenses
- Verifying and processing of employee travel and operating expense reports
- Clearing of posting that were placed in the suspense account
- Responsible for full sample device administration: register new samples and test devices in GRND; print labels and place them on sample devices; distribute and assign sample and test devices to requestors, collect un-used sample devices and place them back in storage
- Carrying-out semi-annual audit and physical inspection of samples, reporting of any discrepancies from the audit
- Liaise with accounting teams from other subsidiaries on any accounting related issues or changes
- Responsible for document handling including filing and archiving documents and scanning documents into N-ERP
- Assist in making reports and ad-hoc tasks/projects as required
About Ricoh
For more than 50 years, the PFU group of companies ("PFU") has been developing technologies to accelerate digital transformation for organizations around the world—including our state-of-the-art fi Series and ScanSnap document scanners.
PFU Limited was founded in 1960, and our joint-venture roots weave back to 1973 when we joined PANAFACOM, a consortium of companies including Fujitsu and Panasonic that developed the first minicomputers. Years later, in 1987, USAC Denshi and PANAFACOM merged to establish PFU Limited (PANAFACOM, USAC). In 1983, PFU Limited launched its first document scanner.
PFU has been committed to manufacturing and supporting digital transformation-focused products for our customers and partners for decades. From introducing the first flatbed scanner to building the best-selling fi-7160, our innovative spirit and solution-forward technologies have helped us achieve and maintain our top spot as a leader in document scanners.
In 2022, we joined the Ricoh Group of companies and changed our name from Fujitsu Document Scanners to Ricoh Document Scanners. Besides the change in branding, our customers and partners can expect the same level of excellence, quality, and reliability. The R&D, manufacturing, sales, marketing, and services that our customers and partners know and trust will stay exactly the same.
We are dedicated to bringing best-in-class consumer and enterprise document scanners to organizations everywhere, helping them move forward in a more connected, sustainable world.
About the role
Accounting Assistant
Position Summary:
In this fast-paced department, the primary responsibilities involved in this role include registering new vendors, processing of invoices, preparing payment proposals, recording and management of samples, and processing of employee expenses. The incumbent will also be required to assist with various tasks related to general accounting, accounts payable and receivable, as well as the month end close, and annual audits.
Responsibilities:
Essential Duties and Responsibilities include the following: Other duties may be assigned. In this position, either directly or through others, the incumbent shall
- Full cycle accounts payable: advising employees of the vendor registration process, register vendor in vendor registration system, verification of vendor bank accounts with phone calls to vendor, processing vendor invoices in N-ERP, matching of pre-request approvals to invoices, following up with department managers for approval, processing weekly cheque run/payment proposals, and clearing of any outstanding open-items
- Prepare manual and provide training to employees on how to settle company expenses
- Verifying and processing of employee travel and operating expense reports
- Clearing of posting that were placed in the suspense account
- Responsible for full sample device administration: register new samples and test devices in GRND; print labels and place them on sample devices; distribute and assign sample and test devices to requestors, collect un-used sample devices and place them back in storage
- Carrying-out semi-annual audit and physical inspection of samples, reporting of any discrepancies from the audit
- Liaise with accounting teams from other subsidiaries on any accounting related issues or changes
- Responsible for document handling including filing and archiving documents and scanning documents into N-ERP
- Assist in making reports and ad-hoc tasks/projects as required
About Ricoh
For more than 50 years, the PFU group of companies ("PFU") has been developing technologies to accelerate digital transformation for organizations around the world—including our state-of-the-art fi Series and ScanSnap document scanners.
PFU Limited was founded in 1960, and our joint-venture roots weave back to 1973 when we joined PANAFACOM, a consortium of companies including Fujitsu and Panasonic that developed the first minicomputers. Years later, in 1987, USAC Denshi and PANAFACOM merged to establish PFU Limited (PANAFACOM, USAC). In 1983, PFU Limited launched its first document scanner.
PFU has been committed to manufacturing and supporting digital transformation-focused products for our customers and partners for decades. From introducing the first flatbed scanner to building the best-selling fi-7160, our innovative spirit and solution-forward technologies have helped us achieve and maintain our top spot as a leader in document scanners.
In 2022, we joined the Ricoh Group of companies and changed our name from Fujitsu Document Scanners to Ricoh Document Scanners. Besides the change in branding, our customers and partners can expect the same level of excellence, quality, and reliability. The R&D, manufacturing, sales, marketing, and services that our customers and partners know and trust will stay exactly the same.
We are dedicated to bringing best-in-class consumer and enterprise document scanners to organizations everywhere, helping them move forward in a more connected, sustainable world.