Sales Coordinator

Location : Greater Toronto Area (hybrid)

Company : Geosource Energy Inc.

About Us : Geosource Energy Inc. is a leading Canadian provider of sustainable geothermal energy systems. With over two decades of expertise, we are committed to delivering high-performance, low-carbon energy solutions across a range of building types—from new construction to retrofits.

Position Overview : We are seeking a highly organized and motivated Sales Coordinator to support our growing Sales team. This role plays a key part in ensuring smooth operations across the sales cycle—from lead generation support to proposal coordination and CRM management. The ideal candidate is detail-oriented, communicative, and thrives in a fast-paced environment.

Key Responsibilities :

• Assist with the coordination and tracking of sales leads, opportunities, and proposals.
• Manage and maintain the company’s CRM system, ensuring data accuracy and timely updates.
• Support the preparation of proposal documents, presentations, and sales materials.
• Assist in responding to RFIs and RFPs by gathering content, formatting, and managing deadlines.
• Schedule and coordinate meetings, calls, and follow-ups between internal teams and clients.
• Compile client-facing documents and assist in contract and document tracking.
• Provide administrative support to the Sales team including report generation and pipeline tracking.
• Monitor inbound inquiries and direct them to appropriate team members.
• Collaborate with the Marketing team to support outreach campaigns and sales collateral.
• Track project bid deadlines and ensure timely submissions.
• Help maintain a library of up-to-date sales resources and templates.
• Liaise between Director of Sales, Account Managers, Engineers, and Designers to ensure that all required documentation is organized and distributed accordingly.
• Occasionally attend client meetings to assist with coordination of projects and support the Director of Sales and Account Managers.
• Attend conferences and events to promote Geosource and educate clientele on the benefits of geothermal and the general operations of Geosource.

Qualifications :

• Diploma in Business Administration, or a related field.
• 2–3 years of experience in a sales support or coordination role (preferably in construction, engineering, or renewable energy sectors).
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel); experience with CRM systems is a strong asset.
• Ability to work independently while collaborating with cross-functional teams.
• Detail-oriented with a proactive and solutions-focused mindset.
• Familiarity with B2B sales processes and technical proposal development is an asset.
• Ability to learn and adapt to new software.

Why Join Geosource? : Join a purpose-driven team working at the forefront of Canada’s clean energy transition. At Geosource, you’ll help accelerate the adoption of sustainable building systems while building your career in a collaborative and forward-thinking environment.

Apply Now : If you're a sales-savvy professional with a passion for sustainability and a talent for coordination, we’d love to hear from you. Submit your resume and cover letter to hr@geosourceenergy.com