The Human Resources Coordinator provides essential administrative and operational support to the Human Resource Services Department. This role is responsible for assisting in various HR functions such as recruitment coordination, onboarding, training support, records management, and health and safety program administration. The HR Coordinator also supports internal HR initiatives, assists with data entry and reporting, and helps ensure the smooth day-to-day operations of the department.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, confidential environment.

This a temporary (18 month) position

KEY DUTIES AND RESPONSIBILITIES

Administrative Support for HR Department (25%)

• Prepares and coordinates the HR department invoicing, including ensuring proper coding and collecting authorized signatures.
• Reconciles the Human Resources corporate purchasing cards on a monthly basis.
• Completes Quarterly Statistics Canada reports.
• Acts as a “technical lead” for the department, creates fillable forms, assists with signatures, provides solutions for remote processes, works with internal departments to resolve any issues. Updates the team as issues arise and solutions are implemented.
• Responsible for the maintenance of all Human Resource records.
• Provides regular and ad hoc HR Reporting using Human Resources Information System (HRIS).
• Maintains corporate workforce metrics and FTE allocations, including monthly FTE reconciliation.
• Responsible for Human Resources Intranet Content.
• Provides approvals for the County’s Employee Purchase Plan.
• Collaborates with the Chief of Staff to deliver annual gift cards to all staff.

HR Administrative and Coordination Support (25%)

• Updates job descriptions and organizational charts as needed.
• Prepares the departments monthly meeting minutes and updates team meeting action items tracker.
• Coordinates and promotes recognition programs.
• Reviews, revises, and inputs employee data into the Human Resources Information System (HRIS) database.
• Assign user access to Avanti (time entry software).
• Assists with the annual salary review, prepares and distributes letters for CWI, salary increases or other.
• Creates employee surveys and prepares reports for distribution.
• Coordinates County training through the use of external vendors.
• Assists with the coordination of the Supervisor Development Program; provides technical support to attendees and facilitators, tracks costs and invoices, manages the completion of the course evaluations and prepares reports, prepares and distributes materials and textbooks.
• Event Coordination as required (Take Our Kids to Work Day, other events as required)

Recruitment and Onboarding (25%)

• Assists with the recruitment, selection, and onboarding process.
• Assists with the preparation for career fair attendance such as ordering promotional material, booking sites, coordinating attendees, etc.
• Coordinates the annual seasonal onboarding process.
• Creates and tracks employee onboarding spreadsheet. Participates in orientation sessions.
• Coordinates monthly orientation, inviting participants, informing supervisor and coordinating presenters.
• Maintains the Corporate Orientation presentations and orientation handbooks ensuring they are up to date.

OH & S Administration & Coordination Support (15%)

• Coordinates supervisory training: alcohol & drug and defensive driving. Obtains quotes, registers participants, distributes certificates, costs invoices.
• Responsible for the retention of training certificates.
• Coordinates County and employee driver information and program.
• Schedules the department’s quarterly Health & Safety meetings, take minutes and send to manager for signature.

Other Related Duties (10%)

• Performs the duties of an Information Management Contact for the department; attends monthly meetings, responsible for annual records disposition
• Provides other related necessary support and assistance to department staff when necessary.
• Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE

The following are required in this position:

• High School Diploma or equivalent as well as completion of training or certifications in an Office Assistant program.
• One (1) year of relevant experience in a clerical role in an office setting.
• Strong organizational and time management skills, with the ability to manage among conflicting priorities while meeting deadlines. Ability to work well under pressure.
• Ability to take initiative, be independent, and be resourceful.
• Professional written and verbal communication skills, with the ability to articulate information clearly and effectively.
• Ability to work in a team environment or independently.
• Ability to handle stressful situations and have the ability to get along well with all types of people using good conflict resolution skills.
• Strong attention to detail.
• Proficiency with Microsoft Office, Adobe Pro, Microsoft Teams, SharePoint.
• Familiarity with survey and software tools such as, HRIS, Word Suite, HP Content Manager, ATS, Adobe PDF and similar tools.
• Ability to maintain confidentiality when dealing with sensitive situations and/or information.

The following are considered assets or preferences in this position:

• Previous experience working with HRIS (Avanti).
• Familiarity with Employment Standards, Human Rights, Alberta OH&S and Freedom of Information and the Protection of Privacy (FOIP).
• Working towards a degree/diploma/certificate in Human Resources or related field.