Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Front Desk Clerk for the Tru by Hilton, Bracebridge, ON!

Job Purpose

Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Greet and welcome guests upon arrival. Register guests into the computer, verifying reservation, address, and credit information. Promote “preferred” guest program and provide recognition and benefits to all current members.

• Accept payment for guests’ accounts both at the time of registration and at checkout. Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests

• Issue key to and control entrance of safety deposit boxes. Post miscellaneous charges as requested.

• Promptly respond to and resolve guest complaints

• Answer telephone promptly and properly being polite, courteous, and friendly

• Be friendly, thorough, accurate and efficient in taking reservations, Check-ins and Check-outs

• Greet and seat all guests and ensure a quality dining experience. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Responsible for greeting every guest with a smile and positive attitude. 

• Ensures that all guests are dealt with in a professional, consistent manner. Ability to diplomatically handle difficult situations and people. 

• Provide a safe working environment by ensuring compliance with safety programs, Health Department requirements, and job safety analysis.

• Maintain and enforce sanitation laws and safety standards with anyone entering the kitchen and restaurant area. 

• Assist guests with luggage upon their arrival to and departure from the hotel

• Use the guests’ names

• Be knowledgeable and helpful about the local area, the hotel and hotel services

• Handle messages, wake-up calls, mail, and faxes properly

• Assist guests’ with laundry/dry cleaning needs

• Know of incoming VIPs

• Follow all applicable Company Standard Operating Procedures.

• Perform other assignments as directed by the General Manger.

• Be an enthusiastic, helpful and positive member of the team

• Be professional, responsible and mature in conduct and behavior

• Be understanding of, encouraging to and friendly with all co-workers

• Be self-motivated and use time wisely

• Maintain open line of communications with each department

• Communicate pertinent information

• Respond positively to new ideas

• Openly accept critical/developmental feedback

• Maintain effective communication through the use of meetings, log books and bulletins

• Be available to help other departments in emergency situations

• Adhere to all work rules, procedures and policies established by the company including, but not

• limited to those contained in the associate handbook.

• Safety and Security Skills

• Properly handle and account for keys

• Be knowledgeable of policies regarding emergency procedures and security concerns

• Aggressively seek and react to opportunities to sell rooms, including re-rents, and last rooms available

• Have complete knowledge of hotel rooms, function space, restaurant (if applicable), other outlets, and services; have in depth knowledge of and regularly re-stock and sell pantry items

• Increases revenues by offering customers upgraded rooms and promoting hotel amenities and outlets

• Have full understanding of franchise honors program

• Ensure all customers establish credit upon check-in. Improves timeliness of cash flow by adhering to all established credit and inventory control procedures:

• Verifies all information on reservations check-in; name, address, method of payment, etc.

• Retrieves proper name and address verification and proper approval codes for cash and credit card paying customers

• Identifies and records special billing instructions and notifies accounting

• Completes shift closing accurately by getting appropriate approval signatures and authorization codes

• Adheres to hotel policies regarding the use of cash banks

• Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shift

• Report potential sales contacts to the sales department protection of guests’ room numbers.

Qualifications and Requirements

High School diploma /Secondary qualification or equivalent.

Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.

This job requires the ability to perform the following

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Extensive knowledge of the hotel, its services and facilities; General knowledge of the city where hotel is located and its attractions.
• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to stand and exert well-paced mobility for up to 4 hours in length. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 20 lbs occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Ability to spend extended lengths of time viewing a computer screen.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment

Other

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and/or holidays

Amazing Benefits At A Glance

• Starting Rate, $18.00 per hour
• Team Driven and Values Based Culture
• Same-day pay available
• Employee Assistance Program
• Career Growth Opportunities/ Manager Training Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)
• Employee discount
• Parental leave
• Referral program