Job Summary

Reporting to the IMIT Director of Implementation Services, the IMIT Project Coordinator is responsible for the day-to-day management of the IMIT Project Office. Working closely with Project Managers, Contractors, Vendors, PHSA Finance, IMIT Clients and Project Stakeholders, the Project Coordinator oversees all approved IMIT projects to ensure they adhere to the defined IMIT project methodology and are carried out in accordance with IMIT policies and procedures. The Project Coordinator works with IMIT Directors and other senior management to ensure that IMIT Projects are aligned with PHSA business and IMIT strategic initiatives and directives

Duties/Accountabilities

Key Accountabilities

The coordinator facilitates the selection, implementation and maintenance the project methodology and is responsible for defining, updating, and enforcing project templates, standards, and tools, (the project toolkit). Furthermore, the coordinator develops and oversees the IMIT Project Office Communities of Practice site and assists in the set-up of CoPs for projects as required. The coordinator provides support and training on project methodology, processes and tools to project managers and project teams. In addition, the coordinator maintains and tracks the IMIT master portfolio project list. Monitors milestones and issues to ensure they do not negatively impact the timelines of a project and keeps IMIT Directors informed of the portfolio status The coordinator assists with the assignment of resources to approved IMIT projects and identifies resource issues and proposes solutions to IMIT Director. Furthermore, the coordinator co-ordinates the preparation of status and financial reports to meet internal and external requirements, garnering information from Project Managers and team members as required and provides reports to the IMIT Directors.

Qualifications

A level of education, training and experience equivalent to a Degree in Computer Science, Health Information Science, Business Administration or Healthcare Administration. PMP Certification, ITIL Service Management Certification. 5-7 years of progressively more responsible positions in Information Technology including project management experience in a similar health care environment, including three years of supervisory experience.

Comprehensive knowledge of project management methodologies and techniques, principles and practices including competency in the use of presentation, facilitating and negotiating techniques. Thorough understanding of project lifecycles and project related policies and procedures. Knowledge of and experience with maintaining a central repository of project competencies, plans, reports and history to provide a knowledge centre for project managers. Fully conversant with project management software tools: MS Project, MS Office, Crystal Reports, MS Visio. Knowledge of systems analysis and system development life cycle theory emphasising project management, with a successful record of managing large, high profile development/acquisition and implementation projects. Comprehensive knowledge of continuous quality improvement techniques and practices. Excellent organizational, analytical and problem-solving skills with the knowledge of approaches, tools and techniques for working with individuals and groups in a constructive and collaborative manner with the ability to empower staff in a team environment. Excellent interpersonal, oral and written communication skills with the ability to liaise and interact with all levels of the organization. Experience with staff supervision and performance evaluation. Functional knowledge of hospital operations spanning the entire organization, encompassing clinical as well as administrative areas.