Brief Description

We are looking for a highly organized and detail-oriented Project Coordinator to support Field Services teams in the planning, tracking, and execution of projects. This role is ideal for someone with a strong administrative background, financial acumen, and a keen understanding of project workflows. You will play a key role in ensuring project documentation, budgets, and timelines are well-managed and communicated.

Key Responsibilities

Project Coordination:

Assist in the development and maintenance of project schedules and work plans Track project progress, deliverables, and deadlines Coordinate meetings, prepare agendas, and document action items

Financial Tracking & Reporting

Assessing proposal documents, awarded contract documents, and ensuring appropriate billing rates, milestones, project phases, and other key information is correctly entered into the Customer Relationship Management (CRM) software for project setup. Monitor project budgets, expenditures, and forecasts. Preparing project change notifications and change orders including developing supporting documentation. Support finance and PowerBI reporting to ensure project costs and revenues are correctly presented per contract documents: ensuring staff billing rates appear correctly on each project, markups on 3rd party expenses are correct, etc. Prepare supporting documentation for invoices including progress milestone documents, compiling relevant expense documents. Act as departmental super-user for CRM and software systems: prepare training materials on CRM systems for other staff when needed.

Administrative Support & Document Control

Maintain organized project documentation and records Ensuring project team members adhere to document management requirements within projects Prepare reports, presentations, and correspondence for internal and external stakeholders Support onboarding and coordination of staff onto projects, including scope/schedule/budget coaching, document control awareness, and revision management systems

Communication & Collaboration

Act as a liaison between engineering, finance, procurement, and other departments Facilitate clear and timely communication across project teams Support issue tracking and resolution processes

Requirements

2+ years of experience in an administrative, project coordination, or financial support role including independently solving complex issues Excellency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint); experience with project management tools is an asset (MS Planner, MS Project, Primavera, etc) Strong organizational and time management skills, including self-starting and independently adding value to projects Excellent written and verbal communication abilities Attention to detail and ability to manage multiple priorities

Summary

Where Potential Powers Progress

At Sunbelt Solomon, we believe progress starts with people — their ideas, their expertise, and their drive to make energy work better. With more than a century of combined experience, we deliver full-lifecycle power, energy, and automation solutions across the Americas.

From our 39+ locations and a team of over 1,600 skilled professionals, we serve nearly every industry with the people, products, and insight needed to keep the electricity running. Our solutions span low-, medium-, and high-voltage systems, covering the complete electrical lifecycle, from design and engineering to operation, maintenance, modernization, and sustainable decommissioning. We’re known for our expertise in remanufacturing electrical equipment, including transformers and switchgear, and for providing flexible, reliable temporary power rental solutions. Through the Sunbelt Solomon family of brands, including Trinity Power, Magna IV Engineering, and Power Solutions Group, we combine deep technical field experience with advanced engineering and turnkey project delivery.

Together, we help customers optimize performance, extend asset life, and achieve sustainability goals while building a more resilient, efficient energy future. At our core, we’re powered by people — innovators, engineers, technicians, and problem solvers — all working together to deliver energy solutions that move industries forward.

Mission, Purpose, Vision & Core Values

In developing our mission, purpose, vision and core business values, we engaged in a thoughtful process that incorporated the combined principles of our family of companies and reflects our commitment to valuing our history and investing in our people, services, and products.

Mission: Through a culture of integrity, bold innovation, and customer-centricity we create value for our partners and team members with safe and reliable electrical power solutions and services.

Purpose: To enhance the lives of our team members and partners through sustainable products and services in the communities we serve.

Vision: To be the leading provider of customized electrical power solutions and services.

Core Values

People: The core of our success. Safety: It’s in our DNA. Strategic: We forge our own future. Sustainability: Industry leaders in power distribution life cycle management. Performance: Delivering excellence at every opportunity.

Company Benefits

The organization offers a comprehensive, highly competitive benefits package to employees who work 20 hours per week or more. Benefits include but are not limited to medical, dental, vision, FSA/HSA, RRSP with company match, life insurance and disability, paid vacation, sick time, and holiday. Temp employees are not eligible for company benefits.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pre-Employment Screening

Following an offer of employment all candidates are required to complete a background check prior to being cleared to start employment. A drug screen and/or Motor Vehicle Record check may also be required based on the job responsibilities of the position.