Communications and Administrative Coordinator

Doctors Nova Scotia Office Location: Dartmouth, NS Closing Date: July 31, 2026 Salary Range: $47,823.56 - $59,781.48

Doctors Nova Scotia (DNS) is the professional association representing all physicians in the province, with over 5,500 members including practicing and retired physicians, medical students, and residents. As the collective voice of physicians in Nova Scotia, the association is committed to working with health-system partners to ensure the province can recruit and retain skilled physicians while continuously improving patient care.

Reporting to the Director, Communications & Member Engagement, the Communications and Administrative Coordinator plays a vital role in the effective delivery of organizational communications and the day-to-day operations of the team. This position is perfect for a highly organized, detail-oriented individual who excels at operational coordination and thrives in a fast-paced, team-based environment.

Core Responsibilities

In this dual-focused role, you will coordinate digital communications and provide comprehensive administrative support to ensure timely follow-through on team priorities. Communications & Digital Coordination: Coordinate targeted member communications using marketing and email platforms; manage audience segmentation within email marketing platforms and CRM tools; and update website content. Analytics & Reporting: Track digital engagement using tools like Google Analytics and Higher Logic to enhance communication strategies, and coordinate surveys via SurveyMonkey. Administrative Excellence: Manage calendars, schedule meetings, coordinate travel and logistics, and prepare essential materials, reports, and meeting minutes. Project & Team Support: Track action items for committees and project teams, coordinate team workplans, and support both virtual and onsite engagement activities. Member Support: Act as a primary point of contact for member and public inquiries, while participating in shared reception coverage and general office support.

Qualifications

You are a proactive professional with a commitment to accuracy and a strong background in operational support. Education: Post-secondary education in office administration, communications, business administration, or a related field (or equivalent combination of training and experience). Experience: A minimum of five (5) years of relevant experience in administrative or communications coordination. Technical Skills: Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint) and experience with digital tools such as email marketing platforms and website CMS. Soft Skills: Exceptional organizational and time-management skills with the ability to handle sensitive information with professional discretion. Assets: Experience with CRM-based segmentation, Adobe Creative Suite, or working within a professional association or healthcare environment is considered a strong asset.

Why Join Doctors Nova Scotia? At DNS, people are valued and the organization is passionate about its work. It offers an award-winning culture built on trust, accountability, and flexibility. Flexible Work Options: DNS supports remote work and flexible hours to help maintain a productive and positive organizational culture. Comprehensive Benefits: Employees have access to a defined benefit pension (NSHEPP), health and dental coverage, and an Employee and Family Assistance Program. Wellness & Vacation: DNS provides a flexible Health & Wellness benefit and three weeks (15 days) of paid vacation to support employee wellbeing.

To learn more about Doctors Nova Scotia, please visit: http://www.doctorsns.com/

Doctors Nova Scotia is committed to developing and supporting a more diverse, inclusive and equitable environment for both physicians and staff. Their goal is to have a diverse workforce that represents the individuals they serve. Preference will be given to candidates from equity-deserving groups, including those who identify as Indigenous, African Nova Scotians or other Racially Visible Persons, Persons with Disabilities, and 2SLGBTQ+. If you are a member of one or more of these equity groups, you are encouraged to self-identify on your application.

Equity, diversity, inclusion, reconciliation, and accessibility, or EDI(R)A, are embedded in Doctors Nova Scotia’s work and guided by an EDI(R)A framework. They support these commitments through ongoing education, policies, external assessments, and active staff-led committees, including an EDI(R)A Committee and a Truth and Reconciliation Committee. They apply an equity lens to their organizational decision-making. If you have questions about how DNS can support a safe and inclusive workplace, or if you require accommodations during the hiring process, we encourage you to contact Greg Dickie at gdickie@royerthompson.com.

How to Apply

Please submit your resume online by clicking “Apply.” For more information, contact Greg Dickie confidentially at gdickie@royerthompson.com.If you need accommodation during the selection process, please let us know. Facet is a recruitment firm with an unshakeable belief that change is a good thing. People are not only our purpose, they are also our passion. Facet was created to recruit talented, established professionals who aspire to lead organizations. We are inspired by these individuals and believe they are at the core of building purpose-driven, dynamic, and forward-thinking workplaces.