Your Opportunity:

The Anatomic Pathology Laboratory at the Diagnostic Service Center is seeking a Administrative Support II to join our collaborative and high-performing team. As the central histology hub for Calgary and surrounding areas, our lab plays a vital role in supporting accurate disease diagnosis. The department processes over 840,000 paraffin-embedded blocks and 1.2 million slides annually, and with anticipated growth in Alberta, our volumes are expected to increase significantly. This is an exciting time to join a department that is evolving and expanding its impact on the delivery of quality patient care. Administrative Support II role provides essential clerical and manual materials-handling to support Medical Laboratory Assistants, Technologists and Pathologists. The position is responsible for accurate data entry and order documentation of patient cases, followed by both manual and in-system case assembly. The role ensures cases are delivered to on-site pathologists or prepared for external site review as required. Responsibilities also include maintaining organized filling systems, retrieving materials, and supporting the archival of slides and blocks, which involves repetitive manual handling and periods or heavier physical work. Success in this role requires reliability, strong attention to detail, and the ability to work effectively in a high-volume laboratory environment with regular exposure to chemical agents, odors and varying noise levels. Adherence to safety protocols and appropriate PPE are essential. The position supports quality assurance activities, routine troubleshooting and escalation if issues, supply chain management tasks, maintaining accurate records and materials, and assisting with orientation and training of new staff or students. Additional administrative responsibilities may be assigned as needed.

Description:

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

• Classification: Administrative Support II
• Union: HSAA OFFICE CLERICAL
• Unit and Program: DSC Anatomic Pathology Department; Histopathology, Cytopathology, IHC
• Primary Location: Diagnostic Scientific Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.70
• Posting End Date: 13-MAY-2026
• Employee Class: Regular Part Time
• Date Available: 01-JUN-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 7
• Shift Pattern: Days, Evenings
• Days Off: As Per Rotation
• Minimum Salary: $22.60
• Maximum Salary: $27.47
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Recent experience working in a mixed office and regulated clinical or laboratory environment involving routine handling and movement of patient related or laboratory materials (up to 15 kg), alternating between sedentary computer based work and light duty walking, and performing tasks requiring sustained manual dexterity. Demonstrated ability to work in compliance with chemical safety practices and WHMIS requirements. Customer service experience in a healthcare, laboratory, or comparable regulated environment. Strong typing speed and accuracy, with demonstrated ability to perform high volume, accuracy critical data entry. Proficiency using Microsoft Office applications, including Word, Excel, and Outlook. Work involves accurate entry and verification of complex clinical and anatomic pathology information where errors may impact patient care, specimen integrity, or diagnostic reporting.

Preferred Qualifications:

Experience within the last year or demonstrated equivalent working with administrative and/or clinical data management systems, including Laboratory Information Systems (LIS) such as EPIC Beaker (Connect Care). Experience managing confidential patient records in a regulated healthcare environment. Familiarity with anatomic pathology workflows, medical terminology, laboratory testing, and relevant post secondary education or training in data entry or healthcare administration.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.