Position Summary

Based out of the Grimsby office, the The Contracts Manager will provide contract and construction law information, tools and guidelines in accordance with Company policy, standard industry practice and scope of work obligations required to achieve signed agreements with customers.

Reporting to the Director of Project Delivery, the successful incumbent will have accountability for complex contract revisions, comprehensive risk assessments, change management, and managing difficult relationships. Oversee, train and document all day-to-day and monthly activities involved in contract review and negotiation on all active projects as well as supporting Sales in the review of agreements included in the bidding process and completion of Subcontractor Prequalification applications as required.

Key responsibilities:
Leadership & Team Management

• Overseeing one (1) contracts administrator, this role is responsible for the review and execution of all day-to-day and monthly activities related to contract negotiations including setting parameters, guidelines and limits for signing; providing final authorization as required.
• Provide training for department personnel as required.
• Demonstrated ability to act as a trusted advisor, and ability to deal with multiple stakeholders.

Contract Management & Risk Assessment

• Accountability for complex contract revisions, comprehensive risk assessments, change management, and managing difficult relationships.
• Directly responsible for reviewing and working with Sales to negotiate all large Projects with appropriate terms and conditions.
• Work extremely closely with the Sales and Project Delivery teams to find proactive solutions that expedite contract closure with customers, while negotiating and structuring contracts and agreements to manage risk to the business.
• Maintain awareness of legislative changes pertaining to the Construction Act, implement any changes necessary in our contracts or processes to ensure we remain complaint.

Process Optimization & Administration

• Develop and implement improved processes to streamline contract management and finalization, ensuring all procedures align with the organization's risk tolerance. This includes driving continuous improvement activities and leveraging AI tools to enhance operational efficiency and accuracy.
• Ensure all contracts are logged in, tracked, and processed/managed on time to ensure no interruption in project schedule or payments.
• Maintain customer database tracking agreement history with customers ensuring consistency of agreed terms.
• Work closely with Sales to complete all subcontractor pre-qualification applications as required

Preferred Qualifications

• Post-secondary education – University degree or College diploma in Business Administration, Law or equivalent experience.
• Post secondary education in Contract Law or working experience in a related field considered an asset.
• Minimum of 5 years’ working experience in Construction and Contract Law field.
• In-depth knowledge of the New Construction Act is a must, with a preference for candidates who have achieved or are working towards their IACCM certification.
• Demonstrated experience drafting, redlining and negotiating agreements.
• Demonstrated experience leading a small team. Successful incumbent must have experience building a team, coaching and mentoring junior staff. Proven experience juggling multiple priorities with the ability to meet strict deadlines.
• Proven experience driving continuous improvement initiatives and a strong familiarity with implementing or utilizing AI-based tools for contract review and lifecycle management.
• Exceptional communication skills with the ability to convey difficult concepts into clear messages.
• Commercially savvy.

Core Competencies

• Effective negotiation skills, comfortable making decisions, focused and driven for results.
• Exceptional conflict resolution skills with the ability to convey difficult information effectively to ensure relationship remains effective.
• Strong written and verbal communication skills, facilitating clear and open communication at all levels of the organization.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Excellent internal and external customer service skills.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Interpersonal skills that allow one to work effectively in a diverse working environment.
• Able to build and maintain lasting relationships with various departments and customers.
• Excellent training, coaching and mentoring skills.
• Ability to supervise employees, including organizing, prioritizing, and scheduling work assignments.
• Ability to work effectively and efficiently in a fast-paced environment.