Position Information

Position Title

Registration & Academic Scheduling Clerk

Research Project

Department/Unit

Registrar's Office

Location

Halifax, Nova Scotia, Canada

Posting Number

S114-26

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

1 year

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$28.26 - $35.78 ($47,765 - $60,470 per annum, 32.5 hours per week)

Classification

C6

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students. Reporting to the Assistant Registrar, Registration and Academic Scheduling, the Registration and Academic Scheduling Clerk is responsible for the maintenance of the University’s Academic Timetable, the production and maintenance of the University’s Approved Course Catalogue, the production of the Formal Examination schedule and scheduling exam invigilation services for students writing exams for courses at other institutions.

Key Responsibilities

• Maintain the University’s academic timetable, including additions, deletions, and modifications to course offerings.

• Liaise with academic departments and internal staff regarding course offerings and related details, including troubleshooting errors that may be affecting students’ ability to register in courses.

• Schedule midterm examinations and other course-related activities.

• Maintain the University’s Approved Course Catalogue, including additions, deletions, and modifications, ensuring consistency with University policies and regulations.

• Produce the Formal Examination Schedule for the University each term, including scheduling large and small examination venues and scheduling both Chief and Assistant Examination Invigilators.

• Schedule invigilation services for students and community members writing examinations from other institutions (external examinations).

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration program with approximately five years’ related work experience (or equivalent combination of training and experience).

• Proficiency in MS Office (Word, Excel, Access) .

• Excellent communication, interpersonal and organizational skills.

• Ability to work independently with close attention to detail and ability to establish priorities to meet conflicting deadlines.

Assets

• Experience in Banner Production, or a related system.

• Experience with Infosilem EnCampus Suite.

• Experience in a university environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Self-Awareness & Professionalism

• Respect & Inclusion

• Adaptability

• Communication

• Service Excellence

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

05/06/2026

Close Date

05/15/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/20842