Title: Unit Clerk

Department: Kidd 7

Hours of Work: Temporary Part-Time Position (Approx. 4 months)

Rotating Shifts: 0700-1500, 1500-2300

Pay Band: BAND D - $26.64

Union: CUPE

Location: Kingston General Hospital Site

DESCRIPTION:

Perform reception and clerical duties to support the operation of the patient care unit, including transcription of physician orders, coordination and timely communication of information and patient flow related to admission, discharge, transfer, diagnostic procedures and consultations as delegated by other members of the patient care team.

DUTIES INCLUDE:

• Assists patients, visitors, and the health care team by providing requested information or directing them to the appropriate information source.

• Answers the telephone and nurse call system, relaying messages promptly and efficiently.

• Refers inquiries about patient’s condition to the appropriate health care professional.

• Communicates effectively, maintains ethical standards, and maintains confidentiality.

• Transcribes Physician’s Orders, including orders for treatments and/or medications. Implements orders for consultation requests, and for laboratory and diagnostic examinations.

• Coordinates the transportation of patients, specimens, and materials necessary for patient care.

• Prepares and/or completes necessary documentation for admission, transfer, discharge, or death of a patient.

• Assembles new charts, replenishes forms on patients’ charts as required, checks current and closed charts for completeness, and attaches laboratory and test reports to patients’ charts.

• Prepares reports and requisitions, orders supplies as required, and follows-up on delays.

BASIC QUALIFICATIONS:

• Office Administration – Medical Diploma (2-year) or equivalent combination of education and/or experience.

• Good organizational skills with ability to set priorities appropriately.

• Demonstrated ability to follow instructions accurately, work under pressure and cope with frequent interruptions.

• Excellent interpersonal skills with demonstrated ability to communicate effectively, courteously, and tactfully with all types of people.

• Demonstrated effective oral and written communication skills.

• Demonstrated computer literacy.

• Demonstrated knowledge of medical terminology.

• Proven ability to attend work regularly.

• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.

We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.