INTERMEDIATE CLERK I

Reporting to the Assistant Manager of Accounting and Purchasing, the Intermediate Clerk I is responsible for a broad range of administrative and operational functions supporting the department and organization. Key responsibilities include departmental records retention, JDE address book management, print shop coordination, and departmental purchasing and ordering.

Operating primarily out of the mailroom, this position ensures the efficient daily operation of all mailroom services. This includes the receipt, sorting, processing, and distribution of incoming and outgoing mail and courier items, maintaining mailroom equipment and supplies, coordinating bulk mailings, and ensuring timely and accurate delivery across the organization.

The role also provides daily coverage for reception/switchboard operations, ensuring professional and courteous front-line service to internal and external stakeholders.

In addition, the Intermediate Clerk I is responsible for the oversight and coordination of the organization’s multi-function device (MFD) fleet. This includes monitoring device performance and usage, coordinating maintenance and service calls, managing supply levels (e.g., toner and paper), liaising with vendors, and supporting users to ensure efficient and uninterrupted printing, scanning, and copying services across all departments.

As this position is within the Accounting and Purchasing department, duties can also include accounts payable and accounts receivable.

This position regularly works under tight deadlines.

Location :

Purchasing, Education Centre, Midhurst

Status

Full-time, Permanent

Schedule

Daily – 8:30 am to 4:30 pm

35 hours weekly

10 month and 10 day position. This position works the school year plus 5 days before the start of school and 5 days after the end of school.

Salary Range

$25.85 - $30.04 per hour

Qualifications

Required: Grade 12 Diploma. Strong interpersonal, customer service, problem solving and decision making skills are required. Must have the ability to work independently and as a team member and possess strong clerical and organizational skills. Able to problem solve, make decisions and work within strict deadlines. Good working knowledge of Microsoft Office applications including Excel, Word and Outlook. Lifting is required; testing will be part of the selection process.

Preferred: Experience with JD Edwards & knowledge of basic accounting principles would be an asset.

The duties, responsibilities and requirements for this position are not limited to the above, but may include all of those in the Job Fact Sheet for Intermediate Clerk I.

Participation in the OMERS Pension Plan is mandatory for all full-time permanent employees,

even if currently in receipt of an OMERS pension.

Qualified applicants are invited to apply for this vacancy through the Apply to Education (ATE) web-site at . Applicants are required to submit a resume detailing education, experience, and qualifications on or before 12:00 p.m. on the closing date listed. Cover letters may be addressed to Jaclyn Kane, Assistant Manager - Accounting & Purchasing. Any application not received through the ATE website by the deadline will not be eligible for consideration.

Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that supports all human rights and accessibility needs for students and staff. The SCDSB recognizes the duty to accommodate, short of undue hardship as per the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

We value and are committed to upholding the principles of diversity, equity, and inclusion, and equitable hiring practices for all applicants to be successful. In support of our strategic priorities, we are seeking members who reflect diverse identities, lived experiences and perspectives, especially Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQ+, and women to assist the board in reflecting the community we serve. Our equitable hiring initiative is consistent with the Ontario Human Rights Code (OHRC) to ensure that our hiring practices remain equitable to candidates from groups protected by the prohibited grounds under the Code.

Applicants are to provide permission to contact two professional references, including their current and most recent supervisor. New hires to the Simcoe County District School Board will be required to submit a Vulnerable Sector Check (VSC) that is satisfactory to the Board prior to beginning employment. All new employees will be required to complete mandatory training modules with the Board prior to their first day of employment. All applicants are thanked for their interest in this position; however, only those who have been shortlisted for an interview will be contacted.