Accounts Payable Coordinator Jobs in Oakville, Ontario, Canada
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Oakville, Ontario, Canada
Accounts Payable Coordinator – Contract
About the role
Nature and Scope of Position
We are seeking an experienced Accounts Payable (AP) Coordinator for a contract
position ending January 29, 2027.
Reporting to the AP Manager, the primary responsibility of the Accounts Payable
Coordinator is to ensure the smooth and efficient operation of the accounts payable function.
General Duties & Responsibilities
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Process and review invoices, ensuring accuracy and adherence to company policies.
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Retrieve invoices and backup documentation from vendor online portals as required.
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Verify and reconcile vendor statements, resolving any discrepancies.
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Validate G/L, department and division coding and proper approval on all non-purchase order related vendor invoices.
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Prepare and follow up on vendor credits to ensure timely application to payments and/or collection.
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Maintain various Excel files to support AP processes and variance tracking.
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Review existing processes and continuously look for efficiencies/improvements.
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Ensure timely response to both internal and external customer and vendor requests, developing strong relationships with all groups.
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Assist with ad hoc projects and analysis as required.
KNOWLEDGE, EXPERIENCE & EDUCATION
- 5+ years of full-cycle AP experience
- Comfortable with a high-volume, fast-paced environment
- 2+ years experience processing invoices based on purchase order (PO to invoice)
- 1+ years of experience reconciling vendor account statements into an accounting system
- Intermediate Excel
- Strong communication skills
- MS Dynamics Business Central 365 (nice to have)
- Manufacturing experience (nice to have)
LANGUAGE SKILLS
- Must be proficient in written & spoken English.
WORK EVIRONMENT, HEALTH & SAFETY
- The majority of the time will be spent in an office environment.
- Employee will comply with all Health and Safety requirements.
- A hair net shall be worn at all times in the extrusion area, environmentally controlled rooms and in the warehouse area.
PHYSICAL DEMANDS
- Physical requirements are standing, walking, sitting, climbing stairs and keyboarding.
- Due to the responsibilities of this position, other physical requirements include reaching, grasping, bending and flexing the arms, legs, legs, wrists and fingers.
Salary Range - $48K - $50K annually (contract position until January 29, 2027).
Location: In-person at our Oakville office
- This position requires the successful completion of a background check, in accordance with applicable laws and company policy.
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About Canadian Hospital Specialties Limited
Canadian Hospital Specialties Limited is a privately held medical device manufacturer and specialty distributor located in Oakville, Ontario. Customers served are in the acute hospital and non-acute healthcare space in Canada and Internationally.
CHS self-manufactured products (Med-RX) and third party represented products span across clinical categories including Respiratory, Anesthesia, Perfusion, Interventional Radiology, Biopsy, Drainage, Diagnostic Imaging, Pharmacy, Vascular Access, Infection Prevention, Neuro and Cardiac Diagnostics, and General Med-Surg. The MED-RX line is produced in Oakville, ON, and is predominantly single use, disposable trays, kits, and tubing used in a variety of procedures such as IV Starts, Feeding, Biopsy, and Thoracic drainage.
CHS supports an extensive network of over 300 active alternate care dealers and pharmacies throughout Canada to reach the fast-growing home care market. Our clinical, sales and marketing expertise along with continued investment in new technologies, has allowed CHS to partner with many of the leading companies in Healthcare today.