Accounts Payable Specialist

About the Role We are seeking an experienced Accounts Payable Specialist to join our team. The successful candidate will be responsible for the accurate and timely processing of vendor invoices, payment requests, contract expenditure tracking, and supplier communications. This role requires strong attention to detail, analytical skills, and a solid understanding of accounts payable processes and financial controls.

Key Responsibilities Process, review, and verify vendor invoices in accordance with company policies and procedures. Perform rate verification on applicable invoices to ensure compliance with contract terms and approved pricing. Prepare cash disbursement vouchers and wire transfer requests with appropriate supporting documentation. Ensure invoices are properly coded and approved before processing for payment. Monitor contract expenditures and ensure compliance with contractual obligations. Analyze spending against contract values and report any deviations or discrepancies. Maintain accurate records and logs of invoice processing activities. Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries. Establish and maintain positive working relationships with suppliers and internal stakeholders. Coordinate timely invoice payments and provide proof of payment documentation when required. Assist with vendor onboarding, including collection and verification of banking information and vendor documentation. Support internal control requirements and ensure compliance with financial policies and procedures. Prepare and process contract amendments, extensions, work order call-offs, and change orders as needed.

Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field. 5–10 years of experience in Accounts Payable, Finance Operations, or a related accounting function. Strong understanding of accounts payable processes, invoice management, and financial controls. Experience with contract administration and expenditure tracking is preferred. Proficiency in Microsoft Office applications, particularly Excel. Experience with accounting and ERP systems is an asset. Excellent verbal and written English communication skills. Strong analytical, organizational, and problem-solving abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Skills Vendor management and supplier relationship experience. Knowledge of payment processing, wire transfers, and invoice coding. Attention to detail and commitment to accuracy. Ability to work independently and collaboratively across departments.

Why Join Us? Opportunity to work in a dynamic and professional environment. Exposure to complex financial and contract management processes. Collaborative team culture with opportunities for growth and development.

We encourage qualified professionals who are passionate about finance operations and delivering excellent service to apply.