Childventures Early Learning Academy has established an outstanding reputation as a trailblazer in child development. We believe in the transformative power of early childhood education and are dedicated to creating a nurturing and stimulating environment where young minds can flourish.

 We are a community of educators who are passionate about lifelong learning. Our team is committed to fostering a love of learning and laying the foundation for a lifetime of success for our children.

 Be part of an organization that supports YOU in doing your best work. We are committed to creating a supportive and inclusive environment where our team feels cared for and is inspired to facilitate learning – not only in educating our children but also to learn and grow themselves.

POSITION OVERVIEW

Are you an organized, collaborative professional who thrives in a fast-paced environment? We are seeking a dedicated Centre Administrator to support the daily operations of one of our Childventures campuses. As the first point of contact for families and a key member of our administrative team, you will help ensure that the centre runs smoothly, meets all compliance standards, and delivers an exceptional experience for children, families, and staff.

EXCLUSIVE PERKS

Competitive wages and vacation allowance

 Paid professional development days   Group Benefits including Health, Dental, Vision, AD&D, Life and Health Care Spending Account  Corporate discount and perks program  Beautiful, Spacious & Enjoyable Work Environment

KEY RESPONSIBILITIES

• Welcome families and visitors, respond to inquiries, and manage phone/email communication
• Coordinate enrolment and onboarding of new families, ensuring accurate recordkeeping and compliance
• Liaise with Finance and Enrolment teams on changes, documentation, and monthly subsidy submissions
• Track allowable absence days and communicate with subsidy services as required
• Maintain inventory, order supplies, manage invoices, and oversee centre signage and communication materials
• Process and submit expense reports in accordance with organizational guidelines
• Support compliance with CCEYA and internal policies through accurate reporting and documentation (e.g. OCCMS, Kindertales)
• Collaborate with centre leadership to manage medical/anaphylaxis plans and other administrative needs
• Maintain team records and tools (e.g., staff schedules, access systems)
• Attend meetings and assist with operational planning and reporting

QUALIFICATIONS

• Diploma or certificate in Office Administration, Business, or a related field
• Minimum 2 years of experience in an administrative role, preferably in childcare, education, or healthcare
• Strong computer and data entry skills; proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience with Kindertales, OCCMS, or similar systems is an asset
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to manage multiple priorities
• Familiarity with accounting or budgeting procedures an asset

MINISTRY REQUIREMENTS

• 2 Step TB
• Updated Immunizations (Tetanus, MMR)
• Vulnerable Sector Check
• Standard First Aid & CPR Level C- Within 3 months of hire

Recruitment Process Disclosure

Our organization does not utilize Artificial Intelligence (AI) at any stage of the recruitment or hiring process. We prioritize human judgment and value personal connection throughout every step, including application reviews, assessments, and interview decisions.

This job posting is for an existing vacancy within the organization.

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