Administrative & Events Coordinator

Saskatoon, Saskatchewan Full-time | 37.5 hours per week | Monday to Friday Starting salary: $50,000–$60,000, based on experience, plus performance incentives and a competitive compensation package

Help Us Shape the Future of Saskatoon

The Saskatoon & Region Home Builders’ Association is looking for an exceptional Administrative & Events Coordinator to join our small, ambitious and fast-moving team.

This is not a traditional administrative position where every day looks the same.

You will work closely with our CEO and team on initiatives that influence housing, community growth and the future of our city and region. One day, you may be preparing materials for a Board meeting; the next, coordinating a major industry event, supporting a member initiative, organizing an advocacy meeting or solving an operational challenge before anyone else realizes it exists.

We are looking for someone who takes pride in getting the details right, loves creating order from chaos and thrives when there are multiple priorities in motion.

You are hardworking, curious and resourceful. You do not wait to be told every next step. You ask good questions, learn quickly and take ownership of your work. You genuinely enjoy event planning and get satisfaction from seeing all the moving pieces come together.

If you are looking for a predictable, slow-paced role with a narrow list of responsibilities, this likely is not the position for you.

If you want an exciting opportunity where your work matters, your ideas are welcomed and you can make a visible difference, we would love to hear from you.

What You’ll Do

Keep the Organization Moving

Provide high-level administrative and operational support to the CEO and broader team. Manage calendars, meetings, correspondence, travel arrangements and competing priorities. Prepare polished agendas, minutes, reports, presentations and meeting materials. Track decisions, deadlines and action items to ensure important work does not fall through the cracks. Anticipate needs, identify gaps and proactively find solutions.

Help Create Exceptional Events

Support the planning and delivery of major Association events, including HomeStyles, the Housing Excellence Awards, conferences, networking events and member programs. Coordinate venues, vendors, registrations, sponsorships, invoicing, schedules, communications and event materials. Maintain detailed event plans and ensure every logistical element is handled accurately and on time. Communicate professionally with members, sponsors, speakers, partners and participants. Provide hands-on support during events, including occasional early mornings, evenings or overtime when required. Bring creativity, energy and new ideas to help make each event better than the last.

Deliver an Excellent Member Experience

Assist with membership applications, renewals, invoicing and database management. Maintain accurate and up-to-date member information. Respond to member questions promptly, professionally and with a solutions-focused approach. Support member communications, programs and engagement initiatives. Help ensure every interaction reflects the professionalism and value of the Association.

Support Our Board and Governance Work

Coordinate Board, committee and Annual General Meeting logistics. Prepare and distribute meeting packages, agendas, minutes and supporting documents. Maintain accurate governance records, policies, director terms and corporate filings. Assist with Board elections, committee coordination and director communications. Handle confidential and sensitive information with professionalism and discretion.

Strengthen Our Office and Operations

Help manage daily office operations, supplies, files, records, phone systems and equipment. Maintain organized and efficient digital and physical filing systems. Coordinate with service providers, including IT, telecommunications, security and other vendors. Track invoices, receipts, payments and financial information with a high degree of accuracy. Maintain spreadsheets and assist with reporting, reconciliations and budget monitoring. Help create a professional, organized and welcoming environment for members, partners and visitors.

You May Be Our Person If You

Have an exceptional eye for detail and notice mistakes others miss. Are highly organized and able to manage several deadlines without losing track of the small things. Thrive in a busy, high-performance environment where priorities can shift quickly. Take ownership of your responsibilities and follow through without repeated reminders. Are a self-directed learner who is comfortable figuring things out. Love event planning, logistics and bringing ideas to life. Communicate clearly and professionally, both verbally and in writing. Are confident using technology, databases, spreadsheets and Microsoft Office programs. Exercise good judgment and understand the importance of confidentiality. Enjoy being part of a close-knit team where everyone contributes beyond their formal job description. Want your work to have a meaningful impact on your organization and community.

Qualifications

Previous experience in administration, executive support, event coordination, office management or a related position. Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint. Demonstrated experience managing schedules, records, documents and competing deadlines. Experience coordinating events, meetings, conferences or projects is strongly preferred. Experience with membership databases, customer relationship management systems or GrowthZone would be an asset. Experience in a small business, association, non-profit, construction, housing or member-based organization would be an asset. Post-secondary education in business administration, event management, communications or a related field is an asset; equivalent experience will also be considered.

Why Join the SRHBA?

The Saskatoon & Region Home Builders’ Association is the voice of the residential construction industry in Saskatoon and the surrounding region.

Our work brings together builders, renovators, developers, trades, suppliers, professionals, government and community partners. We advocate for a strong housing environment, deliver industry-leading events and programs, and help shape conversations that affect how our city and region grow.

You will join a collaborative team where your work will be visible, valued and connected to something bigger. You will have opportunities to learn, take on new challenges, contribute ideas and grow alongside the organization.

Compensation and Schedule

Starting salary of $50,000–$60,000, based on experience and demonstrated capabilities. Performance incentive opportunities and a competitive total compensation package. Full-time position based in Saskatoon. Standard schedule of 37.5 hours per week, Monday to Friday. Occasional early mornings, evenings or overtime will be required to support meetings and events.

How to Apply

Please submit your résumé and a cover letter explaining why this opportunity caught your attention and what makes you especially well-suited to a fast-paced, detail-driven and event-focused role.

We appreciate all applications; however, only candidates selected for an interview will be contacted.