Purpose:
Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.

Our division is comprised of four departments:
Advancement Services & Operations is the administrative and technology support unit for all Advancement activities
Alumni Engagement provides programs, services, and engagement to over $380K+ alumni worldwide
Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations

Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagement

Under the direction of the Associate Director, Convocation & Advancement Events, the Ceremonies Coordinator will work closely with team members to facilitate timely and accurate execution of events held within the Division of Advancement. The role facilitates the integration of ceremonies, events, and communication initiatives to promote and enhance stakeholder relations, foster growing levels of engagement and support for the University. The role acts as a resource to university ceremonies, events, and coordinating communications and marketing initiatives.

Education:
College diploma in business, event management or related field or two years' recent experience (defined as within the last three years) working at York University performing the same or similar tasks. This educational equivalency is in addition to the experiential requirements outlined below. Knowledge of fundraising professional standards and ethics. Knowledge of protocol and diplomacy.

Experience:
Three (3) years' experience in Ceremonies and/or Events, including project Management, event coordination, developing work-back schedules and critical paths, making recommendations on scope of work and resources needed, supervising student staff and/or volunteers

Skills:
Effective oral and written communication skills, including the ability to revise a broad range of communications
Effective attention to detail, including attending accurately to grammar, spelling and content verification
Effective interpersonal skills, including tact, courtesy and discretion

Ability to work effectively under pressure of high volume and daily deadlines
Ability to work effectively in a team-based environment
Ability to work independently and exercise good judgmentTechnical Skills:
Intermediate desktop publishing (Adobe Illustrator, InDesign)
Intermediate web design (HTML, CSS, WordPress)
Intermediate word processing (MS Word)
Intermediate presentation software (MS PowerPoint)
Intermediate spreadsheets (MS Excel)
Intermediate Project Management software (MS Planner)
Basic database management (Blackbaud CRM)
Ability to use Student Information System(s)

Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalents from accredited institutions and/or international equivalents at the time of interview.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.