Casey House is unlike any other hospital. We are a specialty hospital providing ground-breaking care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient and community-based services that meet clients where they are in their individual journeys to health and wellness. The humanity of each client is at the heart of everything we do*.*

ABOUT THE ROLE

Position: Giving Coordinator

Reports to: Leadership Gifts Officer

Status: Full-time, permanent

Hours: 37.5 hours/week, Monday to Friday, with evening and weekend work as scheduled

Salary Range: $55,000 to $65,000

Location: Hybrid, combination or remote and on-site work available

POSITION SUMMARY:

The Giving Coordinator supports the growth and stewardship of Casey House Foundation’s philanthropy program, with a focus on Gift & Estate Planning and Mid-Level Giving donors. Reporting to the Leadership Gifts Officer, this role provides coordination, administrative support, and donor stewardship to strengthen relationships with supporters and advance fundraising initiatives.

RESPONSIBILITIES:

Donor Stewardship and Relationship Support

• Support stewardship initiatives for mid-level donors and planned giving supporters.
• Assist with preparing and sending thank-you letters, stewardship updates, and donor communications.
• Help coordinate donor recognition initiatives including legacy recognition and donor wall updates.
• Maintain accurate donor records and donor interactions within the CRM database.
• Track stewardship activities and follow-up actions to ensure donor commitments are fulfilled.

Gift & Estate Planning Program Support

• Assist the Philanthropy Advisor with coordination of Casey House’s Major Gift & Estate Planning program.
• Support outreach and engagement with legacy donors and planned giving prospects.
• Maintain internal tracking of bequest commitments and legacy donor intentions.
• Assist with preparation of legacy giving materials and donor communications.
• Support coordination of legacy events, donor tours and meetings.

Mid-Level Giving Program Support

• Assist with stewardship and engagement of mid-level donors.
• Support donor outreach campaigns including direct mail and digital fundraising initiatives.
• Conduct donor and prospect research to identify potential supporters.
• Assist with donor portfolio tracking and reporting.

Administrative and Operational Support

• Coordinate meeting preparation and follow-up, donor tours and stewardship activities.
• Prepare donor briefing notes and background materials.
• Assist with preparation of donor proposals and impact reports.
• Support coordination with internal teams including events, stewardship, and communications.
• Assist with tracking fundraising activities and reporting.

KEY COMPETENCIES:

• Relationship building and donor engagement
• Strong organizational and coordination skills
• Attention to detail and accuracy
• Professionalism and discretion
• Collaborative and team-oriented mindset

QUALIFICATIONS:

• 1–3 years of experience in fundraising, donor relations, nonprofit administration, or a related field.
• Post-secondary education in non profit management, communications, business, or related discipline preferred.
• Strong organizational and administrative skills with attention to detail.
• Proficiency in Microsoft Office Suite programs(Excel, PowerPoint, Forms, Word); familiarity with event and CRM software such as Givergy, Raisely or Raiser’s Edge an asset.
• Excellent written and verbal communication abilities.
• Interest in philanthropy, planned giving, and healthcare fundraising.
• Experience with CRM databases such as Blackbaud considered an asset.
• Ability to manage multiple priorities and work collaboratively within a team environment.
• Demonstrated ability to work both independently and collaboratively as part of a cross-functional team.
• Ability to work some evenings during event periods

ABOUT THE BENEFITS:

• Participation in the Healthcare of Ontario Pension Plan (HOOPP)
• Participation in group benefits plan (Dental, Extended Health Care and Life Insurance)
• Competitive personal entitlement plan, comprising of; paid statutory holidays, vacation, personal, floater and sick time.
• Access to Professional Development fund (up to $1500 annually for full-time staff
• 24/7 access to Employee and Family Assistance Plan