About The Company

Westlock Motors is a well-established, family-owned automotive dealership with over 25 years of dedicated service to the community. Known for its commitment to customer satisfaction and community involvement, Westlock Motors has built a reputation for integrity, professionalism, and a welcoming environment. The dealership offers a comprehensive range of new and pre-owned vehicles, along with top-tier maintenance and repair services. With a focus on fostering a positive workplace culture, Westlock Motors strives to create an atmosphere where employees feel valued, supported, and motivated to excel. The company’s core values emphasize teamwork, transparency, and continuous growth, making it an ideal place for professionals seeking a stable and rewarding career in the automotive industry.

About The Role

We are seeking a dedicated and personable Administrative Assistant with accounting experience to join our team at Westlock Motors. The successful candidate will serve as the first point of contact for customers and visitors, providing exceptional customer service and ensuring a smooth operational flow within the dealership. This role involves a combination of administrative duties and basic accounting responsibilities, supporting the dealership’s daily functions and financial processes. The Administrative Assistant will play a vital role in maintaining accurate records, managing communication channels, and assisting with financial transactions and reporting. This is a full-time position, working Monday through Friday, offering a competitive hourly wage ranging from $20.00 to $25.00 depending on experience.

Qualifications

The ideal candidate will possess a minimum of 2-3 years of experience in an administrative or reception role, with additional experience in accounting or bookkeeping. Strong communication skills, both verbal and written, are essential to creating positive interactions with customers and team members. Proficiency in Microsoft Office applications, particularly Word and Excel, is required. A basic understanding of accounting principles and practices is preferred. The candidate should demonstrate excellent organizational skills, with the ability to multitask effectively and remain composed under pressure. Independence and initiative are valued traits, along with the ability to work collaboratively within a team environment. A friendly, upbeat attitude and a commitment to delivering outstanding customer service are critical for success in this role.

Responsibilities

Greet customers warmly and determine the purpose of their visit, directing them to the appropriate department or staff member Answer incoming telephone calls promptly and professionally, providing accurate information and directing calls as needed Perform accounting duties including processing accounts payable and receivable, handling cash transactions, preparing bank deposits, and reconciling accounts Assist with month-end closing processes, financial reporting, and maintaining precise and organized accounting records Manage inbound and outbound mail, ensuring timely and accurate distribution Support various administrative functions such as scheduling appointments, maintaining files, and coordinating dealership activities Assist with inventory management, vehicle documentation, and other dealership operations as required Contribute to a positive team environment and support colleagues in daily tasks and special projects

Benefits

Industry-leading health and dental insurance plans with employer-matching RRSP program A supportive and family-oriented workplace culture with regular social events such as BBQs, golf outings, camping trips, and more Job stability within a reputable, long-standing family-owned business committed to community involvement Ongoing training, professional development, and career growth opportunities Travel reward program, allowing eligible employees to travel on us after five years of service Group-wide employee discounts on vehicle purchases and parts Competitive wages and a positive work environment focused on employee well-being and success

Equal Opportunity

Westlock Motors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals regardless of race, gender, age, sexual orientation, disability, or background. Our goal is to foster a workplace where everyone feels valued, respected, and empowered to contribute to our collective success.