Job Description

Are you passionate about keeping projects organized and running smoothly? Join our team as a Document Control Administrator, where you'll play a key role in supporting all project departments by managing critical documentation and data with precision and care.

In this dynamic role, you will:

Coordinate and maintain contractual deliverables for clients and subcontractors. Ensure data accuracy and integrity across all project documentation. Champion best practices in data management and help implement efficient processes.

If you're detail-oriented, proactive, and thrive in a collaborative environment, this is your opportunity to make a real impact.

Responsibilities

Working very closely with all project departments (Engineering, Planning, Production, Programs, Project Management, etc.) to assist with their document/data needs. Preparing/maintaining Contractual Deliverables to/from our clients & subcontractors. Maintenance, transmittal, tracking and archiving of AOPS & HSL documentation. Maintaining data quality & alignment for incoming and outgoing documentation. Using various information databases to conduct queries and reports. Printing of controlled Production job packages and configured project drawings. Configuration System subject matter expert and auditing. Assisting in the implementation of best practice data management processes.

Qualifications

Technical Certification/College Diploma or equivalent combination of education and experience in Document Control and/or Data/Information Management will be considered. 2 years of experience in an administrative position. Experience in Manufacturing/Engineering sectors is an asset (preferably Shipbuilding). Understanding of Product Data and Document Management Database Systems. Strong computer skills/experience with knowledge of the following Programs is a requirement: MS SharePoint, MS Excel, MS Access, MS Word, MS Outlook, and Adobe Acrobat.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.