Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level C

Job Title

HLI Preclinical Service Manager

Department

Center Operations staff | UBC James Hogg Research Centre | Faculty of Medicine

Compensation Range

$7,622.83 - $11,886.67 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 26, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 30, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Manger, HLI Preclinical Services, will provide leadership in the overall management of largest Core within the Centre for Heart Lung Innovation.

Organizational Status
The Manager, HLI Preclinical Services Facility will report directly to the Centre’s Director and Associate Directors.

Work Performed

Leadership and Direction

• Provides leadership and direction in the operational planning to maintain improved productivity and efficiency in the HLI; oversees operations and functional managing animal care activities, facility maintenance, renovation, and space utilization.
• Provides direction to all animal research activities at HLI, and provides authoritative information to investigators on experimental design, procedures and equipment.
• Liaises with principal investigators, user groups, employees, UBC and VCH departments, vendors, and other industry professionals regularly to anticipate and determine changing space requirements.
• Selects, interviews, trains, evaluates performance of supervisors, and disciplines employee for specialized technical personnel. Leads or participates in meetings involving employee performance.
• Oversees work schedules to meet project requirements. Designs project timelines and workflow such as setting priorities and goals, forecasting and monitoring expenditures and providing expertise in the field of animal research.
• Actively investigates and monitors facility to prevent employee accidents, promote first aid training and programs, and safe operations in the animal care facility. Works with Workplace Health Services and Risk Management to support Remain at Work and Return to Work programs.
• Responsible HLI PRECLINICAL SERVICES for budgetary control in conjunction with and equipment, material, and supplies budgets. Advises HLI leadership on budgetary matters affecting the animal research facility. Prepares cost data for proposals.
• Plans, develops, and decides on standard operating procedures related to animal health and care, employees, facilities, equipment, and supplies.

Facility Operations and Planning

• Manages the renovations of available space with the Manager, Facilities and Operations, HLI Planning and other departments to ensure timely and appropriate space requirements for changes in animal population.
• Oversees the maintenance, repair, installation, and removal of equipment within the animal care facility.
• Oversees all education and training provided in all aspects of daily operations of the HLI CL2 Rooms involving animals for staff and researchers.
• Ensures that the care of animals and condition of facility environment are in compliance with CCAC regulations and conducts regular inspections of animal care and use facility. Supervises the preparation and maintenance of detailed and accurate records keeping meeting CCAC requirements.
• Works with the Veterinarian to review and research applications for both Biological Entry and Shipping and Receipt of Rodents. Responsible for the approval process Preclinical Services animal procurement.
• Responsible for and provides final approval for user access to animal care facility.
• Advises leadership regarding potential issues affecting the use of animals in research and education.
• Oversees the post-approval monitoring of research protocols through site visits, record review, and meetings with animal users to ensure animal use protocols and standard operating procedures are applied in practice as approved in principle by the ACC. Receives, reviews, and resolves complaints or issues of animal program non-compliance or potential non-compliance.
• Develops and oversees Health Monitoring reports and accompanies the PAM Veterinarian / Compliance Officer on site visits including summarization and independent visits.
• Works on exacting standards, including quality assurance, necessary for contract work up to and including GLP standards.
• Contributes to the decision-making process for adopting new animal facility resource software such as Mosaic Vivarium. Trials, tests, and coordinates training and implementation of software, hardware, and equipment.
• Serves as a member of HLI Animal User Group Committee and attend when able UBC Joint animal Occupational Safety Committee, and other working groups as required.
• Oversees the ongoing animal care through an on-call schedule for the facility, including weekends and holidays.

Fostering Scientific Excellence

• Maintains current knowledge of laboratory animal science as well as regulations and standards affecting the use of animals in research and education.

• Ensures the humane, responsible, and scientifically, or instructionally sound use of animals at HLI

• Remains competent and current through professional associations, attending professional development courses, self-directed professional reading, and developing professional contacts.

• Develops and implements standard operating procedures to comply with nationally accepted guidelines and standards such as the Guide to the Care and Use of Experimental Animals.

• Responsible for maintenance of accreditation by the Canadian Council on Animal Care, which includes: having up-to-date Standard Operating Procedures (SOPs) for all aspects of the ; ensures that suitable procedures and approved protocols are followed; ensures that new techniques and methodologies are researched and implemented to benefit animal management and research programs.

• Consult or assist university committees or units regarding areas related to animal care and use issues, animal use protocol applications, and animal care facilities.

Consequence of Error/Judgement
The incumbent must be able to work independently and exercise extensive judgment and decision making in developing policies and procedures and in the overall coordination and management of the service and operational objectives of the Centre.

Poor public/private sector relationships or animal oversight could result in a negative image of the HLI and may impact on research funding made available through partnerships

Supervision Received
Works independently under minimal direction.

Supervision Given

• Directs researchers, technicians and students working with animals

• Facilitates and coordinates animal research projects

• Conducts, arranges for and assesses preclinical training on or off-site as needed

Minimum Qualifications
For research work, a post-graduate degree or equivalent professional designation with a minimum of four years of related experience, or an equivalent combination of education and experience. Otherwise, an undergraduate degree in a relevant discipline is required with a minimum of six years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Animal Research Facility oversight requires a Master Laboratory Animal Technician or Registered Laboratory Animal Technician Certification with CALAS/ACSAL and an Animal Health Technology Diploma or Degree in Animal Science field

• Broad knowledge of University structure and operations. Understanding of University granting agency policies- Demonstrated knowledge and experience developing, implementing and evaluating services, policies and procedures related to research matters.

Responsible for Standard Operating Procedure Document maintenance.- Demonstrated experience in project management, including planning, organizing and coordinating group projects.

• Demonstrated ability to communicate effectively with all levels of the organization

• Demonstrated written and oral communication skills with a particular ability to explain complex issues in a clear and concise manner

• Effective and expedient organizational, problem-solving, analytical and supervisory skills

• Effective interpersonal relationships and ability to exercise tact, discretion and good judgement

• Knowledge of databases and internet searching; Knowledge of advances in software

• Ability to multi-task and work in an extremely fast-paced, dynamic environment with multiple deadlines

• Ability to simultaneously manage a diverse range of staff, complex projects, and activities.

About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.