JOB SUMMARY:

The People Experience Coordinator plays a key role in supporting the Human Resources team in delivering positive, engaging, and efficient employee experience across the organization. Working closely with the HR Manager and people experience Team. This role provides administrative, coordination, and employee support functions across the full employee lifecycle. The ideal candidate is highly organized, detail-oriented, people-focused, and passionate about creating a supportive and inclusive workplace culture.

This is a regular, full-time role, and on-site presence in the office is an essential requirement of this position.

DUTIES AND RESPONSIBILITIES:

Employee Experience & Engagement

• Serve as a first point of contact for general HR inquiries from employees.
• Support employee engagement initiatives, events, recognition programs, and wellness activities.
• Assist in coordinating onboarding and offboarding experiences to ensure smooth transitions.
• Maintain employee communication materials, including newsletters and internal updates.
• Support initiatives that promote inclusion, belonging, and positive workplace culture.
• Assist in Employee Orientation planning and programming
• Assemble new hire orientation packages
• Assist in HR related team building events and workshops

Onboarding & Talent Support

• Coordinate onboarding logistics including documentation, system setup, welcome materials, and orientation scheduling.
• Support the Talent Acquisition Specialist with interview scheduling, candidate communication, and recruitment administration.
• Prepare employment letters, contracts, and onboarding documentation.
• Support the HR team on a variety of day-to-day tasks including updating TWN’s recruitment & employee personnel files

HR Administration & Compliance

• Maintain and update employee records in HRIS drives and systems.
• Providing clerical and administrative support, including preparing and processing a variety of correspondence, proofreading documents, screening mail and telephone queries, organizing and maintaining electronic and paper files, and distributing information
• Purchase materials for HR team, and prepare accounts payables and visa request forms for HR events, invoices, and send to Finance for processingUsing a variety of software including electronic mail, graphics, spreadsheets, and departmental information systems to produce and distribute correspondence, summaries, and/or reports, set up address lists, support with benefits administration, and maintain records and databases.
• Create new files and records as necessary
• Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance/legal guidelines
• Assist in the Joint Occupational Health and Safety program

Data & Reporting

• Prepare basic HR reports and track metrics such as turnover, attendance, and engagement.
• Maintain confidential personnel files and ensure data integrity.
• Support audits and reporting requirements as needed.

Policy & Process Support

• Assist in updating HR policies, procedures, and employee handbook materials.
• Help streamline and improve HR processes to enhance employee experience.
• Support special HR projects as assigned by the HR Manager.
• Other duties as assigned

QUALIFICATIONS

• Diploma or degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in an HR or administrative role.
• Knowledge of HR best practices and employment standards.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and ability to handle confidential information.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to work collaboratively within a small HR team.
• Experience working in or knowledge of First Nations organizations an asset

KNOWLEDGE, SKILLS & ABILITIES:

• Highly organized and detail oriented
• High degree of flexibility and adaptableness
• Excellent problem-solving skills
• Excellent organizational skills with an ability to prioritize projects and multi-task in a fast-paced environment
• Ability to work independently and as part of a team
• Excellent interpersonal skills
• Strong time management skills, able to plan and organize work with multiple demands and deadlines
• Excellent problem-solving skills
• Effective communication skills, both verbal and written
• Dedicated work ethic, with the desire to continuously learn and improve

WORKING CONDITIONS:

Physical Demands

Hours of sitting and using office equipment and computers. May have to do some light lifting of supplies and materials from time to time.

Mental Demands

Required to handle a number of requests and situations at one time. The office may be noisy and busy making it difficult to concentrate.
Stress may be caused by distressed visitors, tight deadlines, quick problem solving, and the variety of tasks and the volume of the workload at any given time.

Environmental Conditions
The administration office is a busy facility. May have to manage a number of tasks at one time, and may be interrupted frequently to meet the needs and requests of community members, guests, visitors and staff.

Location: Working on site

Thank you for your interest in working with us. Only shortlisted candidates will be contacted.

INHP