Your Impact at TFN Realty

TFN Realty is an award-winning, full-service brokerage that led 20% of Ontario’s pre-construction market in 2024 and was recognized as Best Sales Team by NAHB’s The Nationals.

We provide a collaborative, growth-driven environment supported by advanced tools, hands-on training, and a strong reputation across pre-construction and resale. We’re looking for passionate professionals who are eager to help us shape the future of our industry.

The Transaction Administrator is essential to maintaining the smooth processing of real estate transactions, ensuring ongoing support to our agents and internal departments, and upholding our client service standards.

This role is located at our Head Office in Vaughan, ON. This posting is for a replacement position. The expected hourly range for this role is $19/hour to $21/hour.

Please note the compensation information shown above is a general guideline only. Hourly rate is based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.

What We Are Looking For

Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here’s what else we’d love to see:

Up to 3 years of experience working in a customer facing role. Recent graduates are encouraged to apply —this role offers an excellent opportunity to build hands-on experience in a fast‑paced environment. A bachelor’s degree or college diploma in a related field.

You’ll Stand Out if You Bring

Proficiency in Microsoft Office Suite; LoneWolf and Broker Bay

Real estate or prior homebuilding experience considered an asset.

What You’ll Be Doing Each Day

This position requires flexibility to work select weekdays, as well as both Saturday and Sunday each week, to support operational needs. Assist with general administrative functions including greeting visitors at reception, answering and directing phone calls, handling general inquiries, processing transactions using a POS system, and providing administrative support to ensure the smooth day-to-day operations. Manage transactions by inputting and processing all trade-related documents in Lone Wolf and internal systems (e.g., listing agreements, Agreements of Purchase and Sale (APS), amendments, waivers, commissions). Ensure all deals are in compliance with internal policies and RECO guidelines. Conduct quality control checks on documentation and follow up on missing items. Serve as a liaison for agents, providing timely updates and administrative support to ensure smooth closing processes. Coordinate between agents, legal offices, brokerages, and internal departments to facilitate seamless transaction processing. Maintain accurate digital filing systems and assist with preparing internal reports, trust ledger updates, and commission breakdowns.

The TFN Realty Experience

Joining TFN Realty means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we’re also invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:

The opportunity to collaborate with other skilled and visionary professionals. Organic Produce from our Community Supported Agriculture Program. Engaging social events throughout the year to celebrate our team. Recognition of achievements and milestones every step of the way. A company that values your time outside of work just as much as your time spent at work.

TFN Realty is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.

Notice of AI Use in Recruitment

We use AI technology and tools to support streamlining parts of our candidate screening process. Every step involving AI is reviewed and guided by our People & Culture team to ensure objectivity, equity, and compliance with our company policies, federal and provincial/state legislation and create a people-centered experience.

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