Competition # : 49205

Department: African Nova Scotian Affairs

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 08-Jul-26 (Applications are accepted until 11:59 PM Atlantic Time)

Designation Status

This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized Persons.

See the Nova Scotia Government’s Employment Equity Policy for more information, including additional details on the designated groups.

About Us

African Nova Scotian Affairs works with government, communities and partners to help provide services and programs for the African Nova Scotian community. We work within the community to keep African Nova Scotians informed and to encourage involvement. We also support activities that bring African Nova Scotians together to network, share ideas and identify opportunities for development and growth.

The Land Titles Initiative is a program created to address the historical wrong whereby African Nova Scotian settlers were not granted clear legal documentation of land ownership, resulting in economic disadvantage for the African Nova Scotians who have descended from those settlers. The LTI resolves land title issues within the historic African Nova Scotian communities of East Preston, North Preston, Cherry Brook/Lake Loon, Lincolnville and Sunnyville in an accessible manner that respects their cultural traditions and practices.

We are an energetic team with a positive attitude and determination to make a difference by helping African Nova Scotians gain clear title to land passed down by their ancestors.

Primary Accountabilities

Some of your key responsibilities will include:

Answering the main phone line; preparing correspondence; copying/scanning documents; managing a file database Managing financial estimates and spreadsheets Paying approximately 50-75 invoices per month Overseeing daily financial and procurement services, including purchase orders and ministerial approvals Supporting the administration of client files including LTI intake and Land Titles Clarification Act applications Liaising between staff, lawyers, surveyors and stakeholders Coordinating/arranging meetings; preparations including agendas, minutes/notes. Leading records management Main contact for the coordination of mediation and Commissioner services Coordinates the division budget, monitors forecast documents Develops, administer and coordinate systems for recording and tracking ministerial briefings; monitor incoming/outgoing letters, issues, briefing notes, determining and coordinating action items for follow-up, monitoring for compliance with deadlines and conduct information gathering for media issues, initiatives and briefing notes

Qualifications And Experience

As the successful candidate you will have completed a one-year secretarial/business administration course accompanied by four (4) years of related experience. An equivalent combination of training and experience may be considered.

You will be proficient in typing, word processing and other standard computer applications, such as Microsoft Word, Excel, Outlook, and internet use. You will demonstrate the ability to multi-task, prioritize your work and you will be skilled with managing electronic filing systems. As the Secretary 3 you will be organized and adaptable in a face paced environment, be a strong team player, have good interpersonal skills, be sensitive to the needs of clients and display tact, sound judgement, and able to exercise discretion and confidentiality. Effective verbal and written communication skills, strong organizational skills, and the ability to work independently are essential in this role.

You will have a deep understanding of, and connection to, the African Nova Scotian community, its historical significance, and its current land clarification challenges.

The Following Would Be Viewed As Assets

Experience working in a law firm or legal setting managing a large number of files Experience using case management software Experience working with the African Nova Scotian communities

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

What We Offer

Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: CL 22

Salary Range: $2,123.03 - $2,348.18 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, Employees Must Apply Correctly Via This Link

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.