Project Administrative Assistant

Job summary

The Project Administrative Assistant will provide administrative support to technical staff, including formatting technical reports, proposals, and contracts. They will also assist with project setup, document management, and general office maintenance duties.

Job details

JRS Engineering (JRS) is an industry-leading engineering firm providing professional consulting services throughout Western Canada. Since 1997, we have remained committed to delivering best-in-class building science solutions that prioritize value, quality, and performance. We work with our clients – developers, architects, building owners, property managers, legal and insurance professionals, industry consultants, manufacturers, and contractors – to deliver technically sound, cost-effective solutions for projects of any size and complexity. Our Mission To lead our profession by consistently delivering high-quality services, maintaining and cultivating our technical knowledge, and valuing our clients’ goals. Our Corporate Culture The JRS corporate culture is built on collaboration. Guided by our core values, we are committed to fostering an environment that promotes growth through professional development, teamwork, and mentorship. We take pride in celebrating our people, their diversity, and their professional and personal achievements. Your Opportunity We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our organization, with a special focus on supporting technical staff with the administrative aspects of their projects. Our ideal candidate has a positive attitude, excellent word-processing abilities, impressive proofreading skills, and an eye for detail. We are seeking someone who loves to multi-task and thrives on teamwork in a dynamic office environment. Here’s what you’ll be doing at JRS As part of an administrative team, complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, proposals, and contracts (including CCDC2s) Transcribe and format dictated reports, memos, and other documents from electronic recordings Assist with proposal preparation and collation Assist with project setup process including project filing and preparation of project start-up documentation Scan and file project documents in accordance with JRS’s document management processes Provide direct administrative support to senior technical staff Back-up reception duties as needed including answering phones, taking messages, sending emails, etc. Ensure that office common areas (meeting rooms, kitchen, reception areas, etc.) are clean, organized, and exhibit a professional environment Undertake other tasks as requested Here’s what you bring to JRS Minimum 1 year of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, insurance, or law Post-secondary education in administration considered an asset A high-level of proficiency with Microsoft Word Familiarity with Microsoft Excel, Microsoft Outlook, and Adobe Creative Cloud Excellent writing, editing, and proofreading skills including accurate use of grammar Excellent verbal communication skills A highly collaborative approach and a commitment to working effectively in a team environment A friendly, positive attitude and willingness to go the extra mile The ability to organize and prioritize effectively to meet deadlines Initiative and the flexibility to adjust to changing priorities This is an in-office position Annual salary range: $50,000 to $65,000 Why choose JRS Our people are the foundation of JRS, and we are committed to fostering an environment where talented professionals can thrive. We build best-in-class careers through tailored professional development plans that support career growth at all levels. Our team members benefit from dedicated mentorship, ongoing training, and continuous growth opportunities within our organization. We pride ourselves on our collaborative culture and integrated team approach; at JRS, you will work alongside experts from diverse disciplines, gaining and contributing valuable insights and perspectives. In addition to our commitment to career excellence, JRS offers a competitive benefits package and prioritizes overall well-being through generous vacation and a range of employee-focused initiatives and programs. JRS Engineering is an equal opportunity employer and is committed to an inclusive, barrier-free recruitment and selection processes and work environments. Please let us know of any accommodations needed to ensure you have access to a fair and equitable process. JRS Engineering is an equal opportunity employer and is committed to an inclusive, barrier-free recruitment and selection process and work environment. Please let us know of any accommodations needed to ensure you have access to a fair and equitable process.

What you’ll do

The Project Administrative Assistant will provide administrative support to technical staff, including formatting technical reports, proposals, and contracts. They will also assist with project setup, document management, and general office maintenance duties.

Requirements

Candidates must have at least one year of administrative experience in a relevant industry such as engineering, architecture, or construction. Proficiency in Microsoft Word and strong proofreading and writing skills are required for this role.

Benefits

• Professional development plans
• Mentorship
• Training
• Competitive benefits package
• Generous vacation

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe Creative Cloud
• Proofreading
• Editing
• Technical writing
• Document formatting
• Transcription
• Project filing
• Administrative support
• Communication
• Time management
• Attention to detail
• Teamwork
• Multi-tasking
• Taking Messages
• Building Science
• Document Management
• Administrative Support
• Ability To Meet Deadlines
• Positivity
• Administrative Functions
• Builder's Risk Insurance
• Consulting
• Word Processing
• Grammar
• Memos
• Mentorship
• Multitasking
• Typing
• Verbal Communication Skills
• Writing
• Templates
• Filing
• Transcribing
• Prioritization

Job areas

• Administrative
• Engineering
• Consulting
• Construction
• Project Administrative Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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