Administrative & Finance Associate

Job summary

The Administrative & Finance Associate manages daily operational and financial tasks, including order processing, shipment coordination, and accounts payable/receivable. They also maintain accurate financial records, support process improvements, and contribute to organizational initiatives.

Job details

Our employer partner is a Social Service Organization and currently looking to add an experienced Administrative & Finance Associate to their team! Job Overview: The Administrative & Finance Associate supports day-to-day administrative, financial, and operational activities. The role includes order processing, scheduling, data tracking, shipment coordination, accounts payable and receivable, payment processing, recordkeeping, and supporting process improvements to ensure efficient and accurate operations. Key Responsibilities: * Support day-to-day administrative and operational activities, including order processing, scheduling, data tracking, filing, and progress monitoring * Coordinate with operations teams regarding incoming and outgoing shipments, responding promptly to changes, requests, and inquiries * Assist with financial administration, including processing Accounts Payable and Accounts Receivable invoices * Enter sales, expenses, and other financial information into accounting software while maintaining accurate records * Process payments, credit memos, customer refunds, and monthly customer statements * Scan, organize, and digitize financial and administrative records * Monitor workflows and ensure information is accurate, complete, and up to date * Contribute to continuous improvement initiatives focused on customer satisfaction, operational efficiency, service quality, and organizational impact * Support the growth and development of social enterprise and community-focused initiatives * Consistently meet deadlines, work-plan expectations, and operational priorities * Collaborate effectively with internal teams and contribute to a positive and productive workplace environment * Assist with special projects and other administrative or operational tasks as required * Perform other duties as assigned Qualifications: * 1–2 year diploma in Accounting, Bookkeeping, Business Administration, or a related field, or an equivalent combination of education and experience * 1–2 years of relevant experience in accounting, bookkeeping, or financial administration * Previous experience with Accounts Payable (AP) and Accounts Receivable (AR) * Proficiency with QuickBooks or other accounting software * Strong organizational and project management skills, with excellent attention to detail and accuracy * Strong problem-solving skills with a focus on process improvement and operational efficiency * Ability to work independently with minimal supervision and manage multiple priorities effectively * Excellent communication and collaboration skills * Experience working in a non-profit or social service environment is considered an asset * Experience within the food sector or food-related operations is considered an asset * High proficiency with Microsoft Office, Google Workspace, and database systems * Strong ability to meet deadlines and maintain accurate records * Legally eligible to work in Canada * Successful candidates will be required to complete a background check as part of the recruitment process We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps. Recruitment Transparency & Compliance Statement Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026. As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including: * Review of compensation disclosures * Prohibition on “Canadian experience” requirements * Disclosure of artificial intelligence use (where applicable) * Maintenance of posting records for compliance purposes * Procedures to identify and address potentially fraudulent or misleading job postings Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

What you’ll do

The Administrative & Finance Associate manages daily operational and financial tasks, including order processing, shipment coordination, and accounts payable/receivable. They also maintain accurate financial records, support process improvements, and contribute to organizational initiatives.

Requirements

Candidates must have a 1–2 year diploma in a relevant field and 1–2 years of experience in accounting or financial administration. Proficiency in accounting software like QuickBooks and strong organizational skills are required for this role.

Listed skills

• Accounting · Preferred
• Bookkeeping · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Google Workspace · Preferred
• Project management · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Collaboration · Preferred
• Operational Efficiency · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting
• Bookkeeping
• Accounts Payable
• Accounts Receivable
• QuickBooks
• Data Tracking
• Order Processing
• Financial Administration
• Recordkeeping
• Microsoft Office
• Google Workspace
• Project Management
• Problem-solving
• Communication
• Collaboration
• Operational Efficiency
• Shipment Coordination
• Accounts Payable Processing
• Progress Monitoring
• Database Systems
• Record Keeping
• Workflow Management
• Ability To Meet Deadlines
• Data Version Control (DVC)
• Accounting Software
• Artificial Intelligence
• Business Administration
• Customer Service
• Continuous Improvement Process
• Digitization
• Finance
• Sales
• Invoicing
• Problem Solving
• Memos
• Operations
• Payment Processing
• QuickBooks (Accounting Software)
• Scheduling
• Process Improvement
• Filing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Social Services
• Food & Beverage
• Administrative Associate
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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