Database and Donor Care Coordinator

Toronto, ON
On-site
Posted Oct 9, 2026
1 position

$56,648–$63,318 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: High school
Posting language: English
Working hours: 40 hours per week

Job summary

The Database and Donor Care Coordinator manages donor data, gift processing, and database administration to support fundraising success. They are also responsible for generating analytical reports, conducting prospect research, and providing high-quality donor service.

Job details

Our employer partner is a Social Services Organization currently looking to add an experienced Database and Donor Care Coordinator to their team! Job Overview: The Database and Donor Care Coordinator plays an important role in supporting fundraising success by ensuring the accuracy, integrity, and effective use of donor data. The successful candidate will be responsible for gift processing, database administration, data quality, donor record management, and reporting. Key Responsibilities: Database Management, Gift Processing & Data Integrity * Process donations accurately and efficiently across multiple revenue channels, including online giving platforms. * Ensure accurate gift coding, constituent records, and CRA-compliant tax receipting. * Maintain database accuracy and consistency through data hygiene, duplicate management, constituent updates, coding standards, and data validation. * Manage recurring gifts, imports, exports, disbursements, and other data workflows. * Support monthly financial reconciliations, fundraising revenue reporting, and annual audit requirements. * Manage user permissions, database security, and system administration. * Support system integrations, data migrations, and improvements to database processes and workflows. * Maintain payment terminals, including event setup, user training, troubleshooting, and supply management. Data Analytics & Fundraising Insights * Develop and maintain reports, dashboards, queries, mailing lists, and performance metrics to support fundraising strategy and decision-making. * Analyze donor behaviour, campaign performance, recurring giving, donor retention, acquisition, and fundraising trends. * Prepare reports and data insights for fundraising staff, leadership, and the Board. * Support campaign planning through donor segmentation, audience analysis, and performance tracking. * Monitor fundraising KPIs and identify opportunities, trends, and supporters requiring special attention. * Recommend improvements to reporting, data management, and fundraising processes. Prospect Research & Donor Segmentation * Conduct donor and prospect research to identify potential major donors, corporate partners, foundations, and legacy giving prospects. * Prepare targeted mailing lists and donor segments for appeals, stewardship, and cultivation initiatives. * Assist fundraising staff in identifying qualification, upgrade, and cultivation opportunities. Donor Care & Team Support * Respond to donor inquiries by phone, email, and in person with professionalism, warmth, and excellent customer service. * Prepare tax receipts and gift acknowledgements to ensure timely donor recognition. * Collaborate with staff to provide data and insights supporting donor cultivation, stewardship, and campaign planning. * Assist with fundraising initiatives, events, and special projects requiring database expertise. * Contribute to a collaborative and solutions-focused team environment. * Perform other duties as assigned. Qualifications: Education * Equivalent combination of post-secondary education in a relevant field and/or relevant work experience. Experience & Technical Skills * Minimum three years of experience in donor database administration and gift processing using Raiser's Edge NXT. * Experience generating reports, queries, and fundraising analytics. * Blackbaud Raiser's Edge certification is considered an asset. * Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office and Google Workspace. * Experience with Omatic, BBMS, Power BI, or similar reporting tools is considered an asset. * Knowledge of CRA charitable receipting requirements and basic accounting principles. Key Competencies * Exceptional attention to detail and a high degree of accuracy. * Strong analytical, organizational, and problem-solving skills. * Excellent written and verbal communication skills. * Ability to maintain confidentiality and handle sensitive information with discretion. * Ability to work occasional evenings and weekends. * Commitment to providing professional, responsive, and high-quality donor service. We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps. Recruitment Transparency & Compliance Statement Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026. As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including: * Review of compensation disclosures * Prohibition on “Canadian experience” requirements * Disclosure of artificial intelligence use (where applicable) * Maintenance of posting records for compliance purposes * Procedures to identify and address potentially fraudulent or misleading job postings Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

What you’ll do

Requirements

Candidates must have at least three years of experience in donor database administration and gift processing, specifically using Raiser's Edge NXT. Proficiency in Microsoft Excel and knowledge of CRA charitable receipting requirements are also required.