Operations Coordinator

Job summary

Coordinate daily operations, procurement, inventory, logistics, facilities, and fleet maintenance to support field teams and project delivery. Maintain safety and compliance records, monitor operational costs and timelines, and coordinate with internal teams, contractors, and suppliers.

Job details

Job Title: Operations Coordinator Reports to: Operations Manager Term: Full-Time - Permanent Compensation: $55,000.00 - $65,000.00 annually Start Date: As soon as a suitable candidate is found Closing Date: October 23rd, 2026 K’en T’em Limited Partnership (KTLP) is a for-profit corporation committed to providing the Nlaka’pamux people of the eight Citxw Nlaka’pamux Assembly (CNA) Participating Bands with the resources that will help them efficiently create, manage and operate business opportunities. We are leaders at putting cross-cultural values at the forefront of our business while prioritizing simple, efficient, integrative solutions that meet the unique needs of our clients. K’en T’em is seeking an organized and motivated Operations Coordinator to join our Natural Resources office. This position provides broad operational support across multiple areas, including fleet coordination, equipment management, logistics, facilities, procurement, and safety compliance. The Operations Coordinator ensures that day-to-day operational activities run efficiently, supporting field crews, project delivery, and administrative processes. The role plays a key part in maintaining high standards of safety, cost control, and accountability while aligning operations with K’en T’em’s values and community priorities. Primary Duties Operational Coordination Support daily operational logistics across departments and field teams, Coordinate procurement, deliveries, and inventory of supplies and equipment, Maintain procurement records, track purchases, and support budget monitoring for operational expenditures, Assist with the development, implementation, and improvement of operational policies and procedures, Support health and safety initiatives, including maintaining documentation and assisting with emergency response plans, Monitor project timelines and deliverables to ensure deadlines are met, Identify process bottlenecks and recommend solutions for greater efficiency, Maintain and organize operational records, forms, and SharePoint materials, Coordinate and communicate with contractors, suppliers, and internal teams to ensure smooth project operations, Coordinate logistics for meetings, training sessions, and operational events, and Act as a liaison between departments and external partners to ensure consistent communication. Fleet Coordination Oversee the maintenance, repair, and utilization of all fleet vehicles and equipment, Develop and maintain policies and procedures for fleet use, performance monitoring, and maintenance tracking, Perform or coordinate routine maintenance and repairs on fleet vehicles and equipment, Oversee fleet tracking software and implement necessary actions in a timely manner, Schedule fleet assets for field projects and coordinate inspections to minimize downtime, Maintain accurate records of repairs, inspections, and service schedules, Ensure all vehicles comply with safety and regulatory requirements, Source parts and manage fleet maintenance inventory, Coordinate external repairs and services with vendors, Support budgeting, cost control, and analysis of fleet operations, Onboard drivers and operators on basic maintenance, safety protocols, and expectations, and Collect and analyze data on fleet performance to identify cost-saving and efficiency opportunities. Safety and Compliance Support compliance with WorkSafeBC and internal health and safety requirements, Maintain vehicle and equipment safety certifications and documentation, Assist in developing and updating safety-related Standard Operating Procedures (SOPs), Conduct periodic audits and inspections to ensure regulatory compliance and operational readiness, Support risk management initiatives and incident reporting, and Other ad hoc duties as assigned by the Operations Manager. Knowledge, Skills and Abilities Strong organizational and communication skills, with attention to detail, Strong problem-solving and analytical skills with the ability to identify operational efficiencies, Ability to interpret and apply policies, procedures, and safety requirements, Ability to work independently while managing competing priorities and deadlines, Strong interpersonal skills with the ability to build effective relationships with internal and external stakeholders, Proficient in Microsoft Office with the ability to create, edit, and manage documents, spreadsheets, presentations, and correspondence efficiently, and Ability to lift and maneuver equipment and work in various weather conditions. Experience and Requirements Post-secondary or technical certification in administration, business, logistics, or related technical field preferred, At least 2 years experience in operations, logistics, or fleet coordination, Ability to lift up to 50lbs on a semi-regular basis, Valid BC driver’s license and reliable personal vehicle, and Valid Standard First Aid Certificate, or ability to obtain. Work Environment Schedule: Monday through Friday between 8:30am and 4:30pm, with a 1-hour unpaid lunch break, fluctuating when needed. On average, 35 hours per week, Overtime: All daily overtime over 8 hours will be banked at 1.5x, all hours over 12 will be banked at 2x, Reporting Office Location: Office work will be conducted from the K’en T’em office at 1355 Nicola Ave, Merritt, BC, Vacation: 2 weeks paid vacation (10 working days), accrued at 0.84 per month, Winter Break: 2 weeks paid (max 10 working days), Benefits: 50% benefit premiums paid by employer, Pension: Pension matching (percentage increasing with years of service), and Personal and Professional Development: Part of total compensation, we supply full-time permanent employees with the means to advance their skills and education. We will provide training and professional development to support the right candidate. We believe in growth and curiosity. If you have some of these qualities and believe you would be of value to our organization, then we want to hear from you!

What you’ll do

Coordinate daily operations, procurement, inventory, logistics, facilities, and fleet maintenance to support field teams and project delivery. Maintain safety and compliance records, monitor operational costs and timelines, and coordinate with internal teams, contractors, and suppliers.

Requirements

At least two years of experience in operations, logistics, or fleet coordination is required, along with a valid BC driver’s license, reliable personal vehicle, and ability to lift up to 50 pounds periodically. Post-secondary or technical certification in administration, business, logistics, or a related technical field is preferred; a valid Standard First Aid Certificate is required or must be obtained.

Benefits

• Paid Vacation
• Paid Winter Break
• Employer-Paid Benefit Premiums
• Pension Matching
• Professional Development

Listed skills

• Problem solving · Preferred
• Risk Management · Preferred
• Logistics · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred
• Process Improvement · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Operational Coordination
• Fleet Coordination
• Logistics
• Procurement
• Inventory Management
• Budget Monitoring
• Health And Safety Compliance
• WorkSafeBC Compliance
• Risk Management
• Incident Reporting
• Policy And Procedure Development
• Project Timeline Monitoring
• Process Improvement
• Microsoft Office
• Stakeholder Communication
• Problem-Solving

Job areas

• Logistics
• Administrative
• Transportation
• Security & Safety
• Management & Leadership