Operations Admin Lead – Executive Office

Job summary

The role serves as a strategic partner to the executive leadership team, managing high-volume communications and coordinating administrative activities between LawZero and Mila. Key duties include complex calendar and travel management, operational liaison, and the implementation of tools to standardize administrative processes.

Job details

The role serves as a strategic partner to the executive leadership team, managing high-volume communications and coordinating administrative activities between LawZero and Mila. Key duties include complex calendar and travel management, operational liaison, and the implementation of tools to standardize administrative processes. Candidates need 2 to 5 years of experience in executive support or complex administrative operations, preferably in multi-entity environments. Flawless bilingual command of French and English is required, along with strong organizational and interpersonal skills.

What you’ll do

The role serves as a strategic partner to the executive leadership team, managing high-volume communications and coordinating administrative activities between LawZero and Mila. Key duties include complex calendar and travel management, operational liaison, and the implementation of tools to standardize administrative processes.

Requirements

Candidates need 2 to 5 years of experience in executive support or complex administrative operations, preferably in multi-entity environments. Flawless bilingual command of French and English is required, along with strong organizational and interpersonal skills.

Benefits

• Comprehensive Health Benefits
• Minimum 20 Days Vacation Per Year
• Retirement Savings Employer Contribution (Minimum 4%)
• Flexible Benefits

Listed skills

• Process Optimization · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Email Management
• Calendar Coordination
• Inter-entity Liaison
• Travel Planning
• Budget Tracking
• Process Optimization
• Project Management
• Bilingualism (French and English)
• Diplomatic Communication
• Discretion
• Analytical Thinking

Job areas

• Administrative
• Management & Leadership
• Science & Research
• Legal
• Government & Public Sector

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