Executive Assistant to the CEO

Job summary

Manage the CEO’s calendar, communications, travel, expenses, meetings, and stakeholder interactions, using sound judgment and discretion. Support executive operations and special projects while maintaining confidentiality and ensuring follow-through on priorities and action items.

Job details

ABOUT LIGHTWORKS Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure. Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies. THE ROLE The Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm. This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO. WHAT YOU WILL DO Calendar & Communications Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf Prepare briefing materials, agendas, and talking points ahead of key meetings Travel & Logistics Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport Manage expense reporting and reconcile travel and business expenses Anticipate and resolve travel disruptions in real time Meetings & Stakeholder Support Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites Take notes, track action items, and follow up to ensure timely completion Liaise professionally and discreetly with clients, board members, investors, and senior executives Office & Operations Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs Own special projects and initiatives on behalf of the CEO as they arise Maintain strict confidentiality across all company, client, and personal matters WHAT WE LOOK FOR Experience 10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company Track record of managing complex calendars, travel, and competing priorities with minimal oversight Experience working directly with boards, investors, or C-suite stakeholders Skills Exceptional organizational skills and meticulous attention to detail Strong written and verbal communication, with the judgment to represent the CEO professionally Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools Communication & Culture Fit Absolute discretion and trustworthiness with confidential and sensitive information Calm, resourceful, and solutions-oriented under pressure and shifting priorities Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy Flexibility for occasional evening and weekend work when priorities require it WHAT WE OFFER Competitive compensation, aligned with industry standards Full benefits package Direct, close collaboration with the CEO and Lightworks leadership team A front-row seat to how a fast-growing, global consulting firm operates and scales Hybrid flexibility based out of our Toronto office HOW TO APPLY Explore this role or apply directly at light.works/careers

What you’ll do

Manage the CEO’s calendar, communications, travel, expenses, meetings, and stakeholder interactions, using sound judgment and discretion. Support executive operations and special projects while maintaining confidentiality and ensuring follow-through on priorities and action items.

Requirements

Requires 10+ years supporting a CEO, founder, or senior executive, ideally in professional services, consulting, or a fast-growing company, with experience managing complex schedules and travel independently. Candidates should have strong organizational and communication skills, discretion, comfort with AI tools and Microsoft 365, and experience working with boards, investors, or C-suite stakeholders.

Benefits

• Full Benefits Package

Listed skills

• Project Coordination · Preferred
• written communication · Preferred
• Microsoft 365 · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Complex Calendar Management
• Inbox Management
• Executive Communications
• Travel Coordination
• Expense Reporting
• Meeting Coordination
• Board Support
• Stakeholder Relations
• Confidentiality
• Organizational Skills
• Attention to Detail
• Written Communication
• Verbal Communication
• Microsoft 365
• AI Tools
• Project Coordination

Job areas

• Administrative
• Management & Leadership
• Consulting
• Technology

More jobs from Lightworks