Department Coordinator, Television

Job summary

The Department Coordinator provides administrative support to the leadership team, including scheduling, calendar management, and travel coordination. They also assist with creative development tasks such as tracking industry trends, managing project databases, and creating pitch materials.

Job details

POSITION SUMMARY Lionsgate Canada’s television department is actively seeking a Department Coordinator to join the team. The Department Coordinator will provide administrative support to the leadership team as well as provide support with creative and development responsibilities as required. The ideal candidate will be passionate about the industry and have strong organizational skills, with a proactive attitude. KEY RESPONSIBILITIES Scheduling and Calendar Management * Manage all scheduling requirements for the President and SVP, Development * Assist with scheduling for the VP of Production, for non-production meetings * Oversee scheduling for the Director of Development and Manager of Scripted Development, as well as coordinating the Scripted Development team's activities * Coordinate pitch meetings with broadcasters and schedule writer generals and pitches with agencies * Arrange meetings with producers, writers, and industry professionals * Coordinate comprehensive trips to industry conferences, including meeting schedules, event logistics and travel. * Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail Communication and Coordination * Facilitate key internal team meetings and coordinate with various team members as required * Handle document signatures via DocuSign and return them to the appropriate departments * Prepare and file monthly expense reports for the President, SVP of Development, and VP of Production * Organize catered lunches for team gatherings, broadcaster meetings, and C-suite events * Assist the communications team with corporate events and gift-giving * Download and distribute national television ratings to relevant stakeholders as needed * Create presentations for Town Halls and Board Meetings Creative/Development * Track industry trends, broadcaster preferences, and streaming platform requirements * Update the slate database with weekly progress reports * Collaborate on submission tracking using AirTable * Develop slate overview documents for active projects and present them to key stakeholders * Research potential projects and create one-sheets for series concepts * Create pitch decks for presentations to broadcasters * Organize talent trackers in AirTable and ensure corresponding materials are up to date QUALIFICATIONS AND SKILLS * 1-3 years of administrative experience, preferably in the entertainment industry * Highly organized and dynamic, with ability to manage multiple tasks under tight time frames * A self-starter who is able to work both independently and function well within a team * Demonstrates strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization * Strong relationship builder with the ability to interact respectfully and confidently with internal colleagues and external contacts * Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing workflow * Demonstrated discretion and confidence in dealing with highly sensitive matters * Excellent skills in Canva and MS Office, particularly with PowerPoint SALARY RANGE $55,000 to $65,000 OUR BENEFITS & PERKS * Taking care: competitive health and dental coverage plus dedicated Health Spending Account * Investment in your future: Group RRSP with employer match * Be inspired: regular film screenings and opportunity to get involved in industry events ABOUT LIONSGATE CANADA Lionsgate Canada is a talent-driven leader in entertainment production and distribution, serving Canadian and global audiences with award-winning content and a massive film and television library. The studio has a rich legacy of producing high-quality Canadian content for the domestic market and audiences around the world. From global blockbusters to hidden gems, Lionsgate Canada also distributes fan-favorite television and series content across a vast catalogue. We are an equal opportunity employer that is committed to supporting diversity and inclusion within our work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please be aware that Lionsgate Canada utilizes AI during our background check processes.

What you’ll do

The Department Coordinator provides administrative support to the leadership team, including scheduling, calendar management, and travel coordination. They also assist with creative development tasks such as tracking industry trends, managing project databases, and creating pitch materials.

Requirements

Candidates should have 1-3 years of administrative experience, preferably within the entertainment industry. Strong organizational skills, proficiency in Canva and MS Office, and the ability to manage multiple tasks under tight deadlines are required.

Benefits

• Health coverage • Dental coverage • Health spending account • Group RRSP with employer match • Film screenings • Industry events

Listed skills

• Administrative Support · Preferred
• Canva · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Relationship Building · Preferred
• Docusign · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Scheduling
• Calendar management
• Document management
• Expense reporting
• Event coordination
• Industry research
• Presentation creation
• Data entry
• Canva
• Microsoft Office
• PowerPoint
• AirTable
• DocuSign
• Communication
• Relationship building
• Calendar Management
• Canva (Software)
• Administrative Support
• Self-Starter
• DocuSign (Software)
• Workflow Management
• Organizational Skills
• Expense Reports
• Airtable
• Administrative Functions
• Research
• Artificial Intelligence
• Leadership
• Microsoft PowerPoint
• Presentations
• Progress Reporting
• Coordinating

Job areas

• Administrative
• Creative & Media
• Management & Leadership
• Department Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive