Legal Assistant

Job summary

The Legal Assistant will manage lawyer calendars, coordinate meetings, and handle travel arrangements while maintaining electronic and client files. They will also assist with billing, expense processing, and the preparation of legal documents, correspondence, and reports.

Job details

Norton Rose Fulbright Canada LLP is currently seeking a highly organized, detail-oriented and proactive Legal Assistant to work with our Business Group in the Toronto office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below: You will be focusing on: Manage lawyers' calendars, email inboxes, appointments, and meeting schedules Coordinate calls, meetings, and other business-related activities Maintain electronic files, including file organization and bring-forward systems Monitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailable Coordinate business travel arrangements, including itineraries and supporting materials Assist with billing, expense processing, and monthly reporting Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations Open, maintain, and close client files in accordance with firm procedures Provide administrative and operational support as assigned and assist others as required Collaborate with colleagues to ensure seamless support and exceptional client service What you bring to the role: A minimum of five years' experience as a Legal Assistant, preferably within a Business Law practice, supporting Corporate, Commercial, and/or Mergers & Acquisitions matters A Legal Assistant, Law Clerk, or Paralegal diploma, which would be considered an asset Excellent organizational, time management, and prioritization skills Strong written and verbal communication skills Exceptional attention to detail and advanced proofreading abilities The ability to manage multiple competing priorities in a fast-paced environment Experience preparing and formatting legal documents using styles Advanced proficiency with Microsoft 365 applications and document management systems The ability to work independently while also collaborating effectively within a team environment A high degree of professionalism, discretion, and commitment to confidentiality Flexibility to occasionally adjust working hours to meet practice and client needs Why join our team: Hybrid work environment Retirement savings plan with employer contribution Benefit premiums paid by the firm Telemedicine services Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships! Training and development programs based on your interests and needs The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview. Toronto: $61,700 - $76,200 Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us! As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential. To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright. If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further. Law around the world nortonrosefulbright.com Please note that this job posting is being advertised to fill an existing vacancy.

What you’ll do

The Legal Assistant will manage lawyer calendars, coordinate meetings, and handle travel arrangements while maintaining electronic and client files. They will also assist with billing, expense processing, and the preparation of legal documents, correspondence, and reports.

Requirements

Candidates must have a minimum of five years of experience as a Legal Assistant, preferably within a Business Law practice. A diploma in Legal Assistant, Law Clerk, or Paralegal studies is considered an asset, along with advanced proficiency in Microsoft 365.

Benefits

• Retirement savings plan • Employer contribution • Benefit premiums paid by the firm • Telemedicine services • Flexible health and wellness allowance • Training and development programs

Listed skills

• Time management · Preferred
• Microsoft 365 · Preferred
• Prioritization · Preferred
• Communication Skills · Preferred
• Billing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal document preparation
• Calendar management
• Proofreading
• Time management
• Organizational skills
• Microsoft 365
• Document management systems
• Billing
• Expense processing
• Communication skills
• Confidentiality
• Professionalism
• File management
• Prioritization
• Business law support
• Presentations
• Training And Development
• Detail Oriented
• Time Management
• Verbal Communication Skills
• Travel Arrangements
• Mergers And Acquisitions
• Telehealth
• Document Management Systems
• File Organization

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants