Admin & Logistics Assistant

Job summary

Coordinate logistics schedules, shipment documentation, delivery and inventory records, purchasing requests, and order processing. Respond to customer and partner inquiries, communicate with vendors, and support the logistics team with data entry, filing, and office organization.

Job details

Company Description Orca Midstream Ltd. provides safe, reliable, and efficient propane supply solutions that connect producers, distributors, and communities across Canada. The company focuses on strengthening the energy supply chain through trusted partnerships and innovative logistics. With a customer-first approach, Orca Midstream emphasizes responsive service and operational excellence. Team members contribute to a mission-driven environment that values safety, reliability, and collaboration. The organization offers opportunities to support critical energy infrastructure and grow within a dynamic midstream sector. Role Description The Admin & Logistics Assistant is a full-time, on-site role based in Calgary, AB, supporting day-to-day administrative and logistical operations. Responsibilities include coordinating logistics schedules, assisting with shipment documentation, and maintaining accurate records for deliveries and inventory. The role involves managing purchasing requests, processing orders, and supporting vendor communication to ensure timely and cost-effective supply. The Admin & Logistics Assistant will respond to customer and partner inquiries, provide status updates, and support the logistics team with data entry, filing, and general office organization. This position works closely with operations and customer service teams to maintain efficient workflows and reliable service. Qualifications Candidates should possess strong Customer Service skills, with the ability to respond professionally to internal and external stakeholders. Candidates should possess Inventory Management and Organization skills to maintain accurate records and orderly documentation. Candidates should possess Purchasing and Logistics Management skills to support ordering, shipment coordination, and supply chain activities. Strong written and verbal communication skills, attention to detail, and proficiency with standard office software (e.g., Excel, Word, email). Ability to prioritize tasks, work in a fast-paced environment, and collaborate effectively with cross-functional teams. Previous experience in logistics, supply chain, or administrative support is an asset; experience in energy or midstream operations is beneficial. Post-secondary education or relevant certification in business administration, logistics, or a related field is preferred.

What you’ll do

Coordinate logistics schedules, shipment documentation, delivery and inventory records, purchasing requests, and order processing. Respond to customer and partner inquiries, communicate with vendors, and support the logistics team with data entry, filing, and office organization.

Requirements

Candidates should have customer service, inventory management, organizational, purchasing, and logistics skills, along with strong communication, attention to detail, and proficiency with standard office software. The ability to prioritize work and collaborate in a fast-paced environment is expected; relevant experience and post-secondary education or certification are preferred.

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Inventory Management
• Organization
• Purchasing
• Logistics Management
• Shipment Coordination
• Supply Chain Support
• Written Communication
• Verbal Communication
• Attention to Detail
• Microsoft Excel
• Microsoft Word
• Data Entry
• Task Prioritization
• Vendor Communication
• Recordkeeping

Job areas

• Logistics
• Administrative
• Energy
• Customer Service & Support
• Transportation