Coordinator, Programs Administration

Job summary

Onboard and maintain service providers, coordinate contract setup and changes, and keep provider, contract, and payment records accurate. Track contract triggers and insurance expiries, resolve payment and reporting issues with internal teams, and develop reports and scorecards while improving related processes.

Job details

Looking for a role where your attention to detail actually matters? Our client is an established, mission-driven organization with a growing network of service providers. They’re expanding their Programs Administration team, and this role keeps the contracts, onboarding, rates and payments behind that network organized, accurate and current. This is hands-on contract administration and coordination. It’s a good fit if you’re careful and organized, and you enjoy working with people inside the organization and across a network of external partners. What you’ll do Onboard and maintain service providers, collecting the forms and information required Coordinate contract setup and changes, including amendments and rate changes Keep contract records, provider accounts and payment information complete and accurate Track annual contract triggers like CPI adjustments, and follow up on insurance certificate expiries Work with Finance, Procurement, Data and Operations to resolve payment and reporting issues Build reports and scorecards, and help improve the processes behind them What you bring 3 to 5 years of experience in administration, procurement, contract or vendor administration, supply chain or logistics Strong Excel, Word and PowerPoint skills Sharp analytical and problem-solving skills, and the ability to investigate discrepancies Clear written and verbal communication The ability to work independently and manage many details at once Nice to have Experience with CRM, contract management or SAP systems Power BI or other data visualization tools Post-secondary education in business, supply chain or a related field How you’ll work Based in Greater Vancouver or Saskatoon Hybrid, with one day a week in the office Occasional travel Compensation $63,000 to $72,000 base salary Annual bonus Very strong benefits package Apply in confidence to Jay at jay@otrg.ca

What you’ll do

Onboard and maintain service providers, coordinate contract setup and changes, and keep provider, contract, and payment records accurate. Track contract triggers and insurance expiries, resolve payment and reporting issues with internal teams, and develop reports and scorecards while improving related processes.

Requirements

Requires 3 to 5 years of experience in administration, procurement, contract or vendor administration, supply chain, or logistics, along with strong Excel, Word, and PowerPoint skills. Candidates should have strong analytical and problem-solving abilities, clear communication, and the ability to work independently while managing multiple details; related post-secondary education and experience with CRM, contract management, SAP, or Power BI are nice to have.

Benefits

• Very Strong Benefits Package
• Annual Bonus

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Problem solving · Preferred
• Reporting · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract Administration
• Provider Onboarding
• Contract Coordination
• Contract Amendments
• Rate Management
• Recordkeeping
• Payment Administration
• Excel
• Word
• PowerPoint
• Analytical Skills
• Problem-Solving
• Discrepancy Investigation
• Reporting
• Scorecard Development
• Process Improvement

Job areas

• Administrative
• Logistics
• Finance & Accounting
• Data & Analytics